The Liaison and Admin Officer plays a key role in International Medical Corps efforts to facilitate structured engagement and strengthen relationships with government authorities. The Liaison Admin Officer will support engagement and relationship building between International. Medical Corps and the host government authorities including Local administrations and facilitate and guide efforts to build collaborative partnerships. The liaison and Admin Officer will process all international staff, and visitor’s visa and work residency permits that include all required steps followed by the immigration's rules and regulations.

Facilitate all government liaison processes and communications such as following up on the Technical Agreements renewals, memorandum, Security permits, /none-program related correspondences with government-concerned authorities; moreover, handling communications with government officials of different authorities in a way that best represent International Medical Corps and maintain good relationship with the. government stakeholders.

Government Liaison:

• Working with Senior Liaison and Admin Manger Lead, identify and establish key government requirements necessary for International Medical Corps continued operations.
• Build and maintain positive and harmonious relationships with relevant governmental bodies.
• Work with the ERT Team Lead and Field Coordinator and programs teams to identify key government authorities relevant to International Medical Corps' program implementation.    
• Compile and communicate relevant policy changes, governmental strategies to feed into management planning for program support and advancement.
• Work with program and technical team to assist field programs in building and maintaining good relationships with local governmental authorities and other influential partners.
• Ensures that all IMC program staff know and are aware of the procedures and the steps to follow to sign project Technical Agreements, ensuring where possible, that agreements are prepared before the implementation start so that IMC does not face difficulties or complications with the government authorities and MOPHP
• Develop engagement strategies for each of the relevant government authorities and document key processes relevant to International Medical Corps operations.
• Ensure quality information management through regular maintenance of submission trackers.
• Manage timely and accurate response to government orders, information, documents, and official letters related to IMC's programs.
• Facilitate compliance of programs with government requirements and raise issues affecting compliance to the Field Coordinator.
• Assist programs in preparing, reviewing, and documenting Memorandums of Understanding, Collaborative Agreements, and subsequent modifications as needed, with the host government

Admin support:

• Organize as necessary travel permit procedures for international and national staff.
• Updating of contact list for the key stakeholders and government authorities
• Daily office and GH management.
• Provide supplies and stationery for the office and the GH.
• Keep office and GH well maintain and clean.
• Perform any other administrative/ liaison responsibilities as assigned by the direct supervisor.
• Time Sheet Management: staff is responsible to fill his/her time sheet on daily basis and ensure the submission of the time sheet before the end of the month to process the monthly salary.

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. 

Equal Opportunities 

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, age, disability or status as a veteran.

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document. 

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

• a bachelor’s degree in related area. Degree in Management is preferable. Equivalent combination of relevant education and experience may be substituted as appropriate.
• One year’s experience working with government liaison
• Previous experience with International Medical Corps is a plus
• Knowledge and understanding of government processes
• Solid skills in negotiation and communication.
• Strong MS office and the ability to use technology to collaborate
• Good conflict management skills
• Excellent communication and interpersonal skills.
• Excellent planning and organizing skills.
• Ability to work effectively and collaborate with others
• Ability to maintain confidentiality and foster trust and respect.
• Self-motivated, highly organized and detail oriented.

If you are interested and meeting needed minimum requirements highlighted in the advertisement JD details, please submit your applications, C.V, qualifications & experience certificates, national card, birth certificate, Through Sudan Job website or Khartoum labor office, before July 18th, 2026.