The Admin Assistant provides comprehensive administrative and office management support to ensure the smooth and efficient operation of Save the Children's Khartoum Field Office. The position plays a critical role in coordinating office services, travel and accommodation arrangements, meetings, events, facility management, and administrative procurement processes.

Working closely with all departments, the Admin Assistant is responsible for maintaining a safe, organized, and productive working environment by overseeing office resources, service providers, maintenance activities, and logistical support. The role also contributes to HR and administrative record management, ensuring compliance with organizational policies and procedures.

The position requires strong organizational, communication, and multitasking skills, as well as the ability to work effectively with diverse teams and stakeholders. Through efficient administration and support services, the Admin Assistant enables program and operational teams to focus on delivering high-quality humanitarian and development interventions for children and communities across Sudan

• Diary management and arranging appointments, booking meeting rooms and conference facilities 
• General office management such cleanness, office needs and ordering stationery 
• Organizing travel and accommodation for staff and customers 
• Arranging both internal and external events 
• Management. Arrange Hotel accommodation for staff/visitors.  
• Managing Events and meetings in coordination with the requesting departments 
• Management of Staff seating arrangement and relocation inside the office. 
• Mange Office Store.
• Responsible for ensuring insides and outside office area quality of Cleanness. 
• Availing Drinking water and Electricity charges all SCI premises 
• Follow up on all the maintenance of SCI premises 
• Responsible, cleaners, and cookers,
• Responsible for Payments of SCI field rented premises
• Managing Overtime payment for drivers and cleaners
• Raising PRs for all Admin purchases 

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved
• Creates a managerial environment to lead, enable and maintain our culture of child safeguarding

Ambition:

• Sets ambitious and challenging goals for themselves and their team takes responsibility for their personal development and encourages their team to do the same
• Future orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members, and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence
• Displays consistent excellent judgment

      Working Effectively with Others

Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. 

Knows when to lead, when to follow, and how to ensure effective cross-boundary working.

Level required: Accomplished

1. Communicating with Impact

Communicates clearly and confidently with others to engage and influence; promotes dialogue 

and ensures timely and appropriate messages, building confidence and trust.

Level required: Accomplished

• University degree in Business Administration or any other Social Science
• Minimum 1 years experience in Admin role 
• Interpersonal & Communications.. 
• Excellent computer skills and excellent English language skills (reading and writing).
• Previous experience of working in admin and  HR administrative role
• First-rate organizational skills with a strong eye for detail and the ability to prioritize effectively whilst working to tight deadlines.
• Good attention to detail
• Excellent skills in Microsoft Excel/Word. 
• Experience in managing HR records i.e. for both paper and electronic systems
• Good verbal/written communication skills, a clear understanding, and awareness of HR processes including the importance of confidentiality.

Females are highly encouraged to apply.

Kindly apply through the below link. Only short-listed candidates will be contacted for next steps. The closing date will be on 14/07/2026. Any application after this date will not be considered. All interviews will be done in the Save the Children office or remotely.

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents. SCI will be undertaking child safeguarding checks for all candidates. The selected candidate will be asked to provide a police check before signing the contract.

Please note that only shortlisted candidates will be invited to attend a physical written test at Save the Children International, Field Office – Khartoum/Omdurman. The date, time, and venue details will be communicated to shortlisted candidates only.