The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

Purpose of the Role

The Supply Chain Coordinator- Procurement is expected to coordinate procurement process for the Country Office in line with policies of Plan International Sudan, donor requirements and country laws. 

The Supply Chain Coordinator is expected to overseeing all international procurement assignments throughout the Procurement Cycle, from planning to vendor performance evaluation, vendor selection, negotiate price to secure best value for funds expended, monitor on-going vendor performance and maintain performance notes in procurement database.

Management Scope, Reporting lines, Key Relations

Reports to: Head of Supply Chain 

Direct reports: 

• Supply Chain Officer
• PROCUREMENT OFFICER-SOURCING
• PROCUREMENT OFFICER-Buyer

Communications and Working Relationships:

Internal

• Plan inter-departmental and project teams and Program Area Managers.
• Plan Sudan and teams in field locations such as Program Area office, and others as necessary.

External

Suppliers and vendors, Partners procurement staff, Sudan Logistics cluster, 

Level of contact with children

• Limited contact with children 

Physical Environment

• The position is typical office environment with 40% travel in Plan International’s programming areas to project offices is required to provide necessary support.
• Travel abroad may be necessary as per regional office requirement and request

Accountabilities and MAIN WORK ACTIVITIES

Support Head of Supply Chain in Developing and Implementing Supply Chain Strategy for the Country Office (30%)

• Manage the procurement unit at the Country Office level, including oversight of the budget.
• Supervise and manage direct staffs such procurement officers, and coordinate with procurement team in the field offices. 
• Provide guidance and timely procurement support to all field Offices and the Country Office in procurement related issues;
• Design appropriate training programs for procurement in the CO and field Offices.
• Provide support and guidance on project procurement during proposal development
• Perform compliance-related spot-checks to ensure adherence to donor rules, regulations, as well as with the relevant contract award authority.
• Maintain and report on the effectiveness of the procurement function using objective measures.
• Establish, agree, communicate and monitor standard of performance and behaviours for the Procurement team objectives, and key performance indicators (KPI’s) are agreed annually, and monitored and updated quarterly.
• Put together and update all tender and acquisition dossiers of equipment and supplies and ensure compliance with Plan and the Global Fund procedures;
• Prepare a monthly report of orders and contracts executed and/or underway in the project

Procurement planning/ sourcing 25%

• Support Project Managers and Budgets Holders to develop procurement plans and help implementation
• Provide support and guidance on project procurement during proposal development
• Compile procurement plans (master planning).
• Coordinate with procurement, project, finance team
• Ensure timely and effective procurement planning
• Lead procurement sourcing based on procurement plans consolidated
• Maintain supplier database/reviews
• Organise market survey
• Compile market survey data and analysis
• Develop tender adverts, dossier and provide overall support tendering processes in the field areas

Procurement Buying 10%

• Coordinate PR/PO – Verify PR/PO
• Understand and apply procurement procedures relevant to its level
• Supervise / support good procurement practices and procedures are applied within the Team in CO and PU

Supplier management/ Partner management 20%

• Contracts follow up with Suppliers
• Contracts negotiation
• Partner supervision and relationship
• Revise supplier/partner database
• Review partner/supplier adherence to procedure & document management
• Maintain updated and reliable venders’ list.
• Develop, manage and maintain a database of pre-qualified vendors and lead the process of creating preferred vendor list.
• Supplier relationship management, measuring & managing supplier performance (price, delivery, and quality) and identifying supplier risks.
• Supplier relationship management, measuring & managing supplier performance (price, delivery, and quality) and identifying supplier risks

Monitoring and Tracking 10%

• Maintains accurate and timely data entry
• Collect procurement data for monitoring and reporting
• Procurement data analysis
• Ensure timely reporting to management

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) Commitment (5%)

• Commit and contribute to an environment where children and adult program participants feel respected, supported, safe and protected;
• Never act or behave in a manner that results in violence including SHEA against a child, young person or adult or places them at risk of such violence;
• Be aware of and adhere to the provisions of the Safeguarding Policy, PSHEA Policy and COC of Plan International;
• Report and respond to safeguarding and SHEA concerns and breaches in line with the applicable procedures of Plan International;
• Maintain confidentiality of safeguarding and PSHEA concerns reported; 
• Ensures that SC staff are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensures that Plan Sudan contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Dealing with Problems: 

• An ability to manage staff working under pressure and build excellent working relationships 
• Develop and implement action plans to address procurement problems, including timelines and milestones.

Leadership COMPETENCIES

• Setting and communicating ambitious but realistic work goals and priorities, explaining how these contribute to Plan International's purpose.
• Setting high standards for self and others' behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
• Holding self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
• Creating a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
• Collaborating with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
• Motivating and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
• Positive about change and supporting others in adjusting to it, helping them understand.

Business competencies 

• Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of the Plan's purpose, values, and global strategy
• Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
• Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management

Technical Expertise, Knowledge and Skills Required to Achieve Role’s Objectives: 

Knowledge;

• BSc in the Supply Chain Management, Business Administration or related field
• A professional qualification and membership of recognized Procurement Institution is an advantage. 
• At least 5 years’ experience working on procurement on INGOs or similar institutions.
• Knowledge of operationalising procurement in volatile emergency conditions is an advantage
• Knowledge of procurement management to support a changing program an advantage
• First-hand experience and knowledge of working in corporate support functions

Skills

• Excellent Interpersonal/communication skills
• Excellent presentation/workshop facilitation skills
• Strong leadership qualities
• Skills in supporting strategic planning and support services resourcing requirements
• Excellent negotiation and influencing skills in multi-cultural contexts

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organization for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives

Women are strongly encouraged to apply

Application link: https://career5.successfactors.eu/sfcareer/jobreqcareerpvt?jobId=54422&company=PlanInt&st=50F883CE9DBAB2F8599BE1FA3384B033F7FBD6E6

In addition to the Motivation letter and your CV, please attach copies of your academic certificates, experience certificates, and either your passport or your national ID card. These documents are required to complete the review of your application.