About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion, or nationality. CRS Sudan is as dynamic and diverse as the needs of the people we serve. Since 1978, CRS Sudan has been assisting the people of Sudan across the emergency, recovery, and development spectrum. Key sectoral areas for CRS Sudan include food security, livelihoods, nutrition, health, peacebuilding, climate change, and natural resource management. CRS Sudan has an expanding portfolio of development, emergency response, and resiliency programs. Currently, CRS Sudan oversees programming across El Gezira, Khartoum, East Darfur, West Darfur, Central Darfur, North Darfur, and Red Sea.

Job Summary

The position provides day‑to‑day of program and administration support for the THABAT Program (Production/Agribusiness department), to ensure the effectiveness, efficiency, and timely delivery of programming and administrative Tasks. It contributes to maintaining high standards of service quality, Assist in Facilitate internal and external communication, manage all incoming/outgoing correspondence, assist in financial settlements and payment requests with necessary approvals and supports proper stewardship of project resources, and strengthens operational effectiveness to enable the successful implementation of approved CRS programs.

Roles and Key Responsibilities

• Communication & Correspondence: Facilitate communication with project team members, other departments, and external stakeholders; send, receive, and distribute all incoming and outgoing mail, faxes, letters, and documents.
• Vehicle Movement Permissions (HAC Coordination): Assist and support the Agribusiness /production department in vehicle movement permission procedures at the HAC (Humanitarian Aid Commission) level, in collaboration with the Admin Officer.
• Financial Support & Payment Processing: Support the program team in financial settlements, prepare all supporting documentation for the finance team, and prepare payment requests on behalf of program teams to obtain necessary approvals, and follow up with finance to ensure timely payments to beneficiaries.
• Specialized Administrative Tasks: Arranging appointments and Meetings, minutes taking, coordinating workshops, sessions and meetings Translate, type, proofread, and format documents; record draft simple correspondence messages.
• Operational & Transactional Documents: Assist in project documents to support project operations, including organizing in box files and labeling required, facilitate coordination of transaction processing.
• Data Compilation & Verification: Compile data, perform data entry and verification related to project administration, including contact lists, activity reports, visitor welcome packages.
• Compile data, perform data entry and verification related to project administration, including contact lists, vehicle log sheet and sticking CRS logo.
• Any other tasks assigned to your supervisors.

Basic Qualifications 

• Bachelor’s degree in finance or business administration is required. 
• With 3 years' experience working in an office environment in a clerk or administrative role.
• 2 years’ experience with international NGO.

Knowledge, Skills and Abilities  

• Experience with typing Arabic/English word processing, data entry into online databases and forms, and working with various office equipment.
• Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.
• Good time management skills with ability to work on multiple tasks
• Strong customer service orientation with good communication and interpersonal skills 
• Proactive, resourceful, solutions oriented and results-oriented

Required Languages: Good level of English skills and Arabic. 

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Submission location: - 

If interested, please submit cover letter, resume and copies of your education and work certificates to Sudan Job and Labor Office Madani. Ensure that your cover letter or resume has a phone number where you can be reached.