The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

Dimensions of the Role

The purpose of this role is to co-ordinate and manage an GPE-funded Education in Emergencies Consortium in line with GPE guidelines and procedures and INEE Minimum standards. The post holder is expected to have strong project management skills with GPE funded projects preferably with a minimum of 4 years of experience in implementing EiE and CPiE programmes. The Project Manager will be based in North Darfur Tawila Office to ensure direct oversight of project implementation, support local partner and close engagement with the local community.

N.B: Although this person will be based in Tawila, North Darfur, the position provides support to the entire project team, including implementing partners in North Darfur and Khartoum. This will therefore necessitate the Project Manager to travel occasionally to all the project locations, including Khartoum, should the need arise.

• Typical Responsibilities - Key End Results of Position:

1. Responsible for management of the GPE project in North Darfur and Khartoum, ensuring that proposed results are achieved on time, within budget and in compliance with GPE donor regulations
2. Coordinate and lead the project implementation and ensure efficiency in the processes and effectiveness in achieving the planned objective in a manner to reach the desired outcomes and impact.
3. Manage Coordination with consortium lead, Save the Children and other consortium members including UNICEF, NRC, and other local partners
4. As budget holder, is fully responsible for budget management of the consortium in line with GPE financial procedures. The PM should Track and manage project expenditure including monthly budget forecasting and budget revisions.
5. Supervise project staff to ensure timely and quality implementation and monitoring of the project activities;
6. Provide trainings for Project staff on Project Implementation, Communication and Quality Reporting, GPE compliance procedures, Risk Management & Problem Solving, Team Collaboration & Conflict Resolution, Quality Implementation Assurance/Control (QA/QC).
7. Responsible for the development of all narrative and financial reports (with support from Grants Manager and finance department and technical review by Education and CPiE Specialist) in line with GPE and Plan’s requirements
8. Support timely and proactive engagement with the donor at field and CO level
9. Work closely with Monitoring and Evaluation team to ensure that Monitoring & Evaluation and indicator tracking plans for the project in all target locations are in place and, developing additional Monitoring & Evaluation tools as necessary to monitor project progress.
10. In collaboration with M&E Coordinator/Manager, Communications Manager, Education Manager and CPiE Specialist, develop project briefs, lessons learnt and best practice documents that could feed into new projects ideas
11. Ensure the representation of Plan international in coordination meetings such as the protection cluster, GBV, Education and Child Protection working groups Sub National Level
12. Facilitate and ensure quality implementation of the project activities and safeguarding involvement of partners and tracing the project results and impact upon household.
13. Promotes and abides by Plan policies and procedures including but not limited to: Safeguarding Policy; Code of Conduct and the related mandatory reporting responsibilities. Ensure that safeguarding children and young people policy, code of conduct, standards are understood and met by project staff.
14. Any other tasks required.

Accountabilities

The Project Manager is accountable to fulfil his/ her roles and responsibilities in line with Plan International code of conduct, values and principles, and to report to the line-manager regularly on the basis of annually defined key performance indicators (KPIs).

1. Project Stakeholder Management

• Maintain solid working relationship with all the key stakeholders.
• Ensure Community Based Organizations e.g. NNGO, CSOs and LNGOs were oversaw, supported and trained
• Manage communications norms and ensure stakeholders are aware of project activities and progress and are in a position to accept project deliverables.

1.  
2. Project Management

• Develop detailed implementation plan for the GPE project and enforce adherence of all to the plan and subsequently approved amendments.
• Manage the projects internal control mechanism including budget, procurement management, and ensure avoidance of over/under expenditure; ensure judicious expending of the project funds; and demonstrate value for money in the outcomes and impact of the project.
• Provide guidance to the partner on technical aspects of project planning, activity design, and reporting. 
• Identify, analyse, monitor and manage project risks, and ensure keeping all concerned are accurately and promptly informed about the status of project risks.
• Lead the project team develop their knowledge and skills of appropriate nature to the project; guide and motivate them towards excellence performance all through the project period and ensure continuous appraisal of the performance of each.
• Facilitate regular coordination meetings with local partner teams to align plans, troubleshoot challenges, and ensure consistency in messaging and methodology.
• Identify/facilitate potential needs assessment and update the needs of the community base on the current project interventions using qualitative and quantitative methods. 
• Ensure   prompt, timely and accurate reporting on the project to all concerned parties at the Plan International-Sudan Country office, International Office, Donor and the Government of Sudan as deemed required by each.
• Manage information flows between country office/Program department and the Project stakeholder.
• Responsible to ensure representation of the project in all related coordination structures at CO and Sub-Office levels as well as to ensure effective liaison on behalf of the project at all levels and with all to whom the project is of concern.
• Maintain and apply Plans’ standards of practice, policies and procedures.
• Manage the partnership agreement(s) with the implementing partner (NNGO).

1.  
2. Personnel Management

• Lead and motivate project management team.
• Ensure performance reviews are conducted.
• Have a thorough understanding of the Plan International-Sudan Personnel contract modalities and the local labour law.
• Ensure safety and security for all personnel comply with Plan International-Sudan standards.
• Monitoring, Evaluation and Reporting
• To identify the needs and support development of staff and partners to increase their competence project delivery.
• To participate in the recruitment, selection and induction of staff
• Identify capacity gaps among local partner staff related to Child Protection (CP), Psychosocial Support (PSS), and SGBV and Organize and deliver training sessions and on-the-job mentoring.
• Ensure the partner understands and applies Plan’s Safeguarding and Child Protection Policies.

1. Capacity Building

• Ensure that lessons learned case studies are captured and properly documented and archived by carrying out regular project/program reviews.
• Management of project representation matters and ensure attendance of all relevant coordination forums and events at CO & Sub-Office levels.
• Develop and maintain processes to ensure exert of high value liaison effort with Government Authorities, the donor, humanitarian community etc. on matters related to the project
• Experience of working with Local government authorities, especially Ministry of Education and Social Services at both Federal and State level

1. Representations
2. Travel
3. The Project Manager will be based in Tawilla office in North Darfur and will be required to make some travels to other project locations to provide oversight.
4.  
5. Others

• Any other functions and responsibilities of appropriate nature to GPE BRIDGES Project or any other program in North Darfur or Khartoum assigned by the supervisor

Safeguarding Commitments: 

• Commit and contribute to an environment where children and adult program participants feel respected, supported, safe and protected;
• Never act or behave in a manner that results in violence including SHEA against a child, young person or adult or places them at risk of such violence;
• Be aware of and adhere to the provisions of the Safeguarding Policy, PSHEA Policy and COC of Plan International;
• Report and respond to safeguarding and SHEA concerns and breaches in line with the applicable procedures of Plan International;
• Maintain confidentiality of safeguarding and PSHEA concerns reported; 
• Never participate in or support child marriages

Dealing with Problems

• Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
• Use Plan procedures to settle conflicts among colleagues;
• Resolve problems that are not covered by established process.
• Analyse possible causes of problems and suggest solutions to get them resolved.
• Refer, whenever necessary, the case to the Program Director 

1. Communications and Working Relationships: 

Internal

• Humanitarian Response Manager, Programs Director, Education in Emergencies Specialist, CPiE Specialist, Education Project Coordinator, and Project staff
• Support staff, visiting NOs and donors’ staff

External:

• Implementing partner project staff
• International/national and state institutions, agencies, clusters and donors
• Children and their families
• Parents and other members of the communities
• Other partners

1. Knowledge, Skills, and Behaviours Required to Achieve Role’s Objectives: 

Knowledge

• A minimum of a bachelor’s degree in education, Social Science, Social Work, human rights, law, psychology or related field, and a Master in the above fields are preferred.
• Minimum of 5-7 years’ experience in humanitarian project management specifically with DG-ECHO
• Preference experience in EiE and CPiE, Integrated programming
• Proven experience of budget management and ability to develop project catch up plans and expenditure
• Demonstrated strong management, coordination, teamwork and planning skills with proven ability to function effectively with multiple counterparts in private, public and NGO sectors.
• Experience in building relationships, fostering interagency coordination and experience of representing an organisation to external parties.
• General knowledge and understanding of Humanitarian Principles and core standards e.g. CPMS, INEE, GBViE, Guidelines, Core Humanitarian Standards, SPHERE and other relevant international standard for humanitarian response

Skills

• Strong project management and planning skills
• Ability to work effectively with diverse international and national teams and with complex environment with multiple tasks, short deadlines and intense pressure to perform.
• Coordination, leadership and interpersonal skills.
• Able to communicate clearly and strategically with internal and external stakeholders as a representative of Plan. This includes effective negotiation and representation skills.
• Strong capacity building/training/coaching/mentoring skills with communities and internal and external staff.

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives

Physical Environment and Demands:

May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.

This post is based in North Darfur. However, the post-holder must be willing to travel to project activity sites in difficult terrain and security when needed. 

Level of Contact with Children:

• Medium contact with children

Women are strongly encouraged to apply

Application link: https://career5.successfactors.eu/sfcareer/jobreqcareerpvt?jobId=54072&company=PlanInt&st=F2CA9FAC1F166901183DA66419F6A8BFCE1907D3

In addition to the Motivation letter and your CV, please attach copies of your academic certificates, experience certificates, and either your passport or your national ID card. These documents are required to complete the review of your application.