I. Job Summary: 

The Role of the Finance Officer is to provide finance service to Khartoum Office, addressing issues of finance and provide relevant information to meet internal and external demands. These services may include, but are not limited to, processing cash payments, monthly adjustment, maintain sub ledger and maintaining the Accounting Records. 

1. Processing Cash Payment:

• Ensure that financial information and payment is processed in accordance with CIS procedures and processes.
•  Reviews all vouchers and documents to ensure validity of payment.
• Perform financial calculations to support financial transactions.
•  Analyze basic financial information in response to queries from Managers, suppliers and customers.
•  Identify and resolve errors and discrepancies.
•  Collates and records cheque payments and/or cash as received.

2. Process payment to CIS employees:

• Prepare bank letter for employee salary disbursement based on monthly payroll.
• Prepare final payment documents for separated employees in a timely manner.
•  Check for all relevant benefit payments to employees based on CIS HR Manual.
•  Disburse travel related payment based on proper authorization of travel expenses of employees.

3. Reporting and Control:

•  Prepare monthly AJE for prepaid and record in system after management approval.
• Collect Bank statement from Banks and prepare bank reconciliation by end of each month.
• Assist Finance Manager to prepare response against audit queries and findings.

4. Financial Services:

• Respond to routine inquiries from staff / customers and suppliers and investigates as required.
•  Provide advice to managers and staff on relevant financial issues.
• Observe and maintain client confidentiality.
• Ensure all checks over US Dollars 10,000 are signed by two signatories.
• Collates and records check payments and/or cash as received.
• Ensure that all bank charges booked in the month that they are reflected in the statement.
•  Ensure all stale cheques if any are reversed from the ledgers and follow ups done with the respective vendors.
•  Ensure that all cash receipts are banked promptly at least by the next day. This will involve checking and signing the cash receipts register at least once a week.

6. Maintaining Accounting records:

• Ensure accounting data is entered timely into the accounting system with speed and accuracy.
•  Maintain accounting spreadsheets used in the Finance function.
• Maintain confidentiality of all accounting records.

7. Audit:

• Provide all supporting transactions required by auditors when required. This will involve contacting the finance colleagues in the field.
•  Scan all relevant supporting documents for purposes of audit and ensure all audit reports are filled accordingly.

8. Any other assignment:

• Any other duties that may be required from time to time are commensurate with the incumbent’s qualification and assigned by the supervisor.

III. Authority:

• Directly reports to Finance Manager.
• Direct supervisors: Finance Manager.
• Manage budget: Provide assistance and necessary information for projects and departments.
• Financial: authorized to refuse documents from staff that is not self-explanatory or that would not satisfy a prudent Audit.

IV. Contacts and Key Relationships:

• Finance team across all care Offices and Program Support Officers.

V. Working Conditions:

• The Finance Officer is based currently in Port Sudan and may require travelling as deemed necessary to the Sub Office. Or other place to perform specific tasks related to the project or to the interest of CARE mission.

• Education: Bachelor's degree in commerce, preferably in Finance / Accounting.
• Experience: At least 3 three years relevant experience, preferably in International agencies. 
• Language: Good communication skills in both Arabic and English.
• Computer skills (word processing, Spreadsheet) are essential. 
• Others: 
• ability to work in a team environment; Good interpersonal skills; Coach or facilitate on financial aspects; Basic understanding of accounting processes and procedures, Financial Reporting, Costing, and CIS accounting systems; planning and monitoring skills.

• Uphold CARE´s values and contribute to the CO shared priorities:
• Be aware of the CIS Safety and Security Management Plan (SSMP) and always comply with it.
• Be aware of CARE’s commitments to Gender and Diversity, and strive to uphold them.
•  Be committed to always promoting CARE’S core values.