JASMAR Human Security Organization is a national, non-governmental, non-profit organization founded in 2001 and formally registered with the Humanitarian Aid Commission (HAC) in Sudan. Originally established to address landmine challenges and the risks posed by explosive remnants of war (ERW), JASMAR’s initial focus was on humanitarian mine action and community safety.

Over more than two decades, JASMAR has evolved into a multi-sector humanitarian and development organization, responding to complex and interconnected human security needs of conflict-affected and vulnerable communities across Sudan. Building on its early expertise in mine action, the organization has progressively expanded its programs to include protection and human rights, disability inclusion, DDR, HIV/AIDS prevention, food security and livelihoods, support to refugees and internally displaced persons, WASH, health and nutrition, education, peacebuilding, women’s empowerment, and community resilience.

JASMAR operates through a decentralized model, with its headquarters in Khartoum (recently relocated to Red Sea State) and state-level offices and field teams across multiple regions. During its lifespan, JASMAR has reached all Sudanese states (East Sudan, Darfur, Blue Nile, Kordofan, White Nile, Central & North Sudan) and is currently active in 10 states: Kassala, Gedaref, Red Sea, River Nile, Northern, Blue Nile, White Nile, Gezira, South Kordofan, and Khartoum. This structure ensures proximity to affected populations and enables timely, context-responsive interventions, especially in emergency and hard-to-reach settings.

Partnership and coordination are central to JASMAR’s approach. The organization maintains longterm collaborations with UN agencies, international and national NGOs, government institutions, civil society organizations, and community-based actors, and actively participates in coordination platforms and cluster mechanisms at state and national levels. This has established JASMAR as a reliable partner meeting donor compliance, accountability, and quality standards.

Job Purpose

The Procurement Assistant supports the Procurement Officer in implementing procurement processes in accordance with organizational policies and donor regulations. The role ensures timely, transparent, and compliant procurement of goods and services to support program implementation.

Procurement Processing Support

• Receive and review purchase requests (PRs) for completeness and proper authorization.
• Prepare Requests for Quotation (RFQs), Invitations to Bid (ITBs), and Requests for Proposal (RFPs).
• Collect quotations from vendors and ensure proper documentation.
• Assist in preparing bid analysis summaries.
• Assist in preparing tendering process.
• Follow up with vendors on delivery timelines.
• Maintain complete procurement files (hard and soft copies).
• Ensure procurement documentation complies with organizational and donor requirements.
• Update procurement tracking sheets regularly.
• Support preparation of documents for audit purposes.
• Maintain and update vendor database.
• Conduct basic vendor background checks.
• Support vendor communication and follow-ups.
• Assist in resolving minor supplier issues.
• Coordinate with warehouse and administration on delivery of goods.
• Ensure Goods Received Notes (GRNs) are properly signed and filed.
• Track purchase orders to ensure timely delivery.
• Prepare weekly procurement status updates.
• Support preparation of monthly procurement reports.
• Flag delays or compliance risks to Procurement Officer.

Qualifications & Experience

Education:

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.

Experience:

• 2-4 years of relevant experience in procurement or supply chain.
• Experience in nonprofit or donor-funded organization preferred.

Languages

• Fluency in Arabic (written and spoken) 
• Good working knowledge of English 
• Ability to draft procurement correspondence in English

Core Competencies

• Knowledge of basic procurement procedures
• Strong organizational and filing skills
• Attention to detail
• Integrity and confidentiality
• Good communication skills
• Ability to work under pressure and meet deadlines