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Duties and responsibilities:
- Supporting and participating in all medical supply processes and ensuring its overall efficiency and effectiveness. This involves regular technical visits to project sites, collecting and analyzing stock indicators according to physical records across different projects and together with the Medical Coordinators taking corrective decisions when necessary.
- Act as Focal Person for Medical Teams to National Drug Authority UNHCR Pharmacist, and other partners on all pharmaceutical procurements to ensure optimal use of resources.
- Ensure the collection of data for monitoring and surveillance of optimal quantity & quality of medicine use.
- Supporting the Programs & Operations departments in representing Medical Teams at Ministry of Health (MoH), NDA, and other local authorities or local suppliers for any issue concerning pharmaceutical supply at the field office level.
- Review all centralized orders of medicines and ensure that they are based on consumption data and current needs.
- Analyze the reconciled monthly stock reports. These should focus on short-dated supplies (expiry dates of the supplies), stock-levels and out-of-stock status so as to inform proper decision-making.
- In close collaboration with Health Advisor, Medical Coordinators, Inventory and Assets Officers and Stores Officers to ensure all essential medicines are available in the right quantity and condition.
- Coordinate inter-regional, inter-camp/inter-facility movement of stock to fix gaps in shortages, push short-dated commodities and minimize expiry of existing stock.
- Coordinate the approved donation of supplies to MoH-supported facilities.
- Review pharmacy reports from the health facilities to ensure that they are accurate and ensure timely submission to the Logistics Manager, Health Coordinators and the donors.
- Oversee development and roll out of trainings for Pharmacy Technicians/Assistants and dispensers at the facility level on drug families, usage and recommendations for storage.
- Support in regular exchange of information between Pharmacy Technicians and Store Officers.
- Compile medicine requirements for emergency and outbreak response.
- Review and update medical product items list and codes for Unit4 with Health Advisor whenever requested.
- Carry out regular support supervision and pharmacy audit to identify the gaps and design strategies to fix the gaps. Support supervision should focus on aspects such as Pharmacovigilance, Rational Medicine Use, Medicine Consumption Review and Good Pharmacy Practice.
- Coordinate the management and disposal of expired medical products in accordance with National Medicines Authority guidelines.
- In collaboration with the Programs Department, participate in the development, review and implementation of the MoH and Global Medicines Management Manual (SOPs) in line with the national standard treatment guidelines.
- Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behaviour expectations.
- Utilize volunteers when appropriate.
- Pre-position essential medicines for emergency response.
- Participate in outbreak response (e.g., cholera kits, malaria, NCD kits).
- Liaise with the Ministry of Health, UN agencies and other stakeholders for advocacy purposes and allocate more supply to support the program.
- Participate in health cluster or coordination meetings when required.
- Ensure medicines meet WHO and national regulatory standards.
- Maintain compliance with donor and NGO pharmaceutical policies.
- Ensure proper documentation (bin cards, stock cards, reports).
- Monitor pharmacovigilance and report adverse drug reactions.
- Promote rational prescribing and dispensing practices.
- Provide technical guidance to doctors, nurses, and medical assistants.
- Participate in clinical meetings and case discussions when required.
- Participate in recruitment and performance evaluations.
- Build the capacity of health facility staff on medicine management.
- Additional duties as assigned.
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