CHILD SAFEGUARDING: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

ROLE PURPOSE: The Area Office Finance Coordinator is the most Senior Finance person within the area office with the responsibility of ensuring that SCI policies systems and procedures are implemented within the different field offices and project areas that fall under the jurisdiction of that area office. The position holder ensures that there are strong financial controls and that risk is minimized. They form part of the Area office Senior team and provide the link between the field offices finance function and the Country office. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE: Reports to: Greater Darfur Finance Manager Dimensions: You must be articulate and comfortable with working closely with high-intellect stakeholders. To thrive in this role, you must be highly driven and a self-starter. Training and monitoring support will take place in several complex countries that Save the Children operate within, and you should be willing to travel to such locations

KEY AREAS OF ACCOUNTABILITY: 

• Provide oversight into the operations of the field offices within Greater Darfur and conduct regular visits to each Multiple Duty Stations: Golo, El Geneina, and Zalingei field site office. 

• Take appropriate steps to minimize the risk of fraud or theft. 

• Maintain the accounting system and support budget holders with coding, reporting and analysis. 

• Checking day-to-day field financial documents and ensure sufficient support. documents before pay within the level in coordination and follow-up with the area finance manager.

• Posting to the Agresso finance system complete document and report within the level in contact with area finance manager. 

• Coordinate with the finance manager and other finance teams in the area to ensure delivery of monthly reports, adequate cash flow, month end and year end procedures. 

• Completion and follow-up on action points from monthly checklist reviews in coordination with area finance manager. 

• Support in closing accounts at the end of month and financial year.

• Make sure that all donors and members compliance have been implemented. 

• Provide budget monitoring information in contacted with finance manager for the field implementation Manager and other budget holders.

• Prepare financial reports and other required reports by donors and members within the level. 

• Oversee banking arrangements within the field. 

Partnership support 

• Support in partner assessments, kick off meetings and monitoring visits.

• Review partner budgets and financial reports.

• Conduct regular reviews of financial support documents reflect the reported amounts in financial and narrative reports.

• Develop and ensure adherence to compliance check list for partners in accordance with SCI Docusign Envelope ID: 6E4D7297-2758-47BC-AD95-3678F4A9815B and donor requirements. 

Budget Support 

• Maintain the Master budget for Multiple Duty Stations field Office WD/ED and input into the Tawila area Offices Master budget processes.

• Conduct field Office level monthly BvA meetings with Budget Holders and follow up implementation of the action points.

• Produce the necessary financial reports as per the donor requirements.

• Collaborate with the area finance manager and the teams to ensure audit reports for all awards are done in a timely manner. 

• Ensure the Multiple Duty Stations field Office WD/ED field Office is always compliant with the donor requirements.

• Post to Agresso system amount. 

Capacity Building 

• Train and mentor Finance staff. 

• Conduct training on financial management and budgeting to Budget Holders and Finance staff.

• Induct new staff on SCI Sudan Procedures.

KILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values. 

• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. 

Ambition: 

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.

• Widely shares their personal vision for Save the Children, engages and motivates others. 

• Future orientated, thinks strategically and on a global scale. 

Collaboration: 

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters. 

• Values diversity and different people’s perspectives, able to work cross-culturally. 

Creativity:

• Develops and encourages new and innovative solutions. 

• Cuts away bureaucracy and encourages an entrepreneurial approach.

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence. 

• Displays consistent excellent judgement.

• BSc degree or advanced Degree or chartered qualification (CPA, ACCA, ACA, CIMA) in Accountancy. 

• Minimum of 2 years of professional experience in grant compliance, auditing, and financial management 

• Knowledge and experience using various financial packages including SUN and Agresso systems 

• Significant experience in financial monitoring, budgetary systems, and controls with strong analytical skills. 

• Proven ability to prepare budgets and donor financial reports. Docusign Envelope ID: 6E4D7297-2758-47BC-AD95-3678F4A9815B 

• Strong organizational, interpersonal, and time management skills while working in a dynamic, team setting in a challenging environment

• Willingness to travel extensively to remote and harsh locations to monitor financial processes and provide capacity building for staff.

• Excellent communication skills in English, both oral and written

• Demonstrable record of accomplishment in effective team membership and communications. 

The post-holder is a member of a multi-disciplinary team and will be required to provide appropriate and timely input to other technical sectors to achieve broader project objectives.

• Ability to communicate effectively and work across departments, with demonstrated experience in integrated project activities.