Based in Karari, under the direct management of the East Logistics Manager, the procurement supervisor ensures the efficient management of logistics resources for the area of intervention under his/her responsibility in compliance with PUI internal framework and institutional donor regulations to ensure on-going logistical support for the activities developed in Karari. Under the supervision of the East Logistics Manager the procurement supervisor is charge of supply chain and procurement management, fleet management, and project stock management

  A. Supervise Supply Management 

  - In coordination with the East Logistics Manager, define (Adapted Procurement Procedure) and supervise the program’s supply          procedures in compliance with PUI guidelines and donor regulations. 

  - Supervise the monitoring of Purchase Requests and check purchase files. 

  - Organize the planning of the purchases and define the priorities of the items needed by the applicants to orientate the work of            your team. 

  - Ensure that the purchases meet the needs, cost, quality & delivery time requirements, keeping in mind quality and sustainability       of the purchased items. 

  - Validate purchases according to validation level chart. 

  - Supervise the regular and smooth communication with the other support departments to prepare the supplier payments,                   documents hand-over and expenses follow-up. 

  - Ensure professional relationships with suppliers. 

  - In coordination with East Logistics Manager ensure regular follow up of all contracts and their renewal / extension signed on             time. 

  - Ensure the PRs follow-up is updated regularly and ensure it is shared on bi-weekly basis to the program team. 

  - Ensure that the archiving of these documents is clear and ready for external audits. 

  - In coordination with East Logistics Manager, ensure the support of international purchase and facilitate the custom clearance until      delivery of the items 

  - In coordination with East Logistics Manager be the FP for the design phase – resources planning of the area of intervention                (costs, quality, deadlines) The FP for the launch phase – procurement planning and define the procurement plan / supply plane           and purchasing strategy.

 B. Supervise Stock Management 

  - Ensure /respect and understanding of PUI stock management procedure and tools. 

  - Supervise and ensure inventories are made regularly (weekly, bi-weekly and monthly basis) for the different items stored within        the mission (projects and logistic items) and ensure stock reports are shared with program teams on weekly basis. 

  - Ensure a good level of stock for logistics-related items 

  - Ensure optimal storage conditions. 

  - Ensure the storage management procedures are respected: Stock items request, stock cards, Delivery Notes 

  - Crosscheck regularly the data between deliveries from warehouse and projects data (delivery note) and support the project team   on the reconciliation process between the items delivered to the partners and the donation certificates received, ensure that the         documents are matching 

  - Ensure the safety measures by reporting to Field Coordinator and Logistic Manager if any abnormalities. 

  C. Supervise Fleet Management and Movement 

  - Ensure the respect of PUI vehicle management procedure, logbooks, and use of the vehicles. 

  - Supervise the general follow up of vehicles (consumption checks, movement planning, movement tracking, etc.) 

  - Ensure regular maintenance of different vehicles together is done, set up appropriate maintenance contract with supplier or               ensure an appropriate repair process and services follow-up with car rental company(s). 

  - Transport contract negotiation with suppliers and follow up. 

  - Ensure that the monthly fleet database follow-up is properly and accurately filled out. 

  - Define the management and user rules for vehicles and other means of transport in compliance with local legislation, the highway    code, the program’s security rules and PUI’s regulations. 

  -  Define the more relevant means of transportation for passengers and goods according to project needs. 

  - Ensure proper coordination of movement plans and security. 

    D. Human Resources and Team Management 

  - Ensure the daily management of your team (job description, introduction briefing, action plan, objectives, coordination meeting,         individual follow up meeting, individual support, training, appraisals, etc. 

  - Take part in the circulation of information within the team. 

   E. Reporting and Archiving 

   - Ensure all relevant reports of the base are updated and shared on a monthly basis (Purchase & Contracts FUs, Fleet FUs, Sat          Phone FUs, and Stock Reports FUs) 

MANDATORY REQUIREMENTS 

•  Language skills: Good level in Arabic & English speaking and writing skills 
•  Education degree: BSc University degree in Procurement /Administration Business or related. 
•  Work experience: At least 3 years work experience in logistics / administrative fields, an experience with INGO is preferable. 

Knowledge and skills: 

• Commitment to the NGO values and principles 
• Punctuality 
• Flexibility 
• Stress Management 
• Results 
• Teamwork 
• Service 
• Good health and physical condition 
• Diplomatic and open-minded 
• Rigour 
• Honesty  

Transversals skills :

ASSET 

•  Ability to work independently while taking initiatives and showing a sense of responsibility 
•  Ability to withstand pressure and volatile environment 
•  Sense of diplomacy 
•  Analytical skills 
•  Capacity to adapt and organizational flexibility 
•  Organization, rigor and ability to meet deadlines 
•  Ability to work and manage affairs professionally, and with maturity 
•  Ability to represent the activities and mandate of PUI before local authorities 
•  Ability to work with different partners in a spirit of openness, and with adaptable communications strategies