• Job Summary: 

CARE International is a global confederation that is working in 104 countries around the world to save lives, end poverty and fight social injustice. CARE has been operating in Sudan since 1979, implementing humanitarian and development programs particularly focused on women’s and girls’ empowerment, gender justice, humanitarian action, and resilience building. Since the beginning of the conflict CARE Sudan maintained its operations in East Darfur, South Darfur, Red Sea, Kassala, Gedaref, and South Kordofan. CARE Sudan currently works in partnership with over 15 national NGOs and several consortia and strategic alliances. CARE Sudan’s donors include the EU, ECHO, USAID, BHA, the Dutch Ministry of Foreign Affairs, the German Ministry of Foreign Affairs, Global Affairs Canada, the Luxembourg Ministry of Foreign Affairs as well as multilateral UN funding. 

Recently CARE received funding from the European Union-EU to implement a “SAFER” Sudan project, an integrated, multi-sectoral approach that combines strengthening sustainable livelihoods, economic empowerment, access to basic services, promoting adaptive capacity, protection and conflict mitigation in the current context. The main goal is to enhance socio-economic integration of children and young people and protection of the human rights of groups at risk in displacement affected communities in Sudan. In doing so, it will promote greater inclusion of women, youth, people with disabilities, and other marginalized groups in individual project activities, especially in the highly affected areas such as Darfur and Khartoum. The project is implemented in partnership with two INGO and several local partners with CARE International as a consortium leader. 

CARE is therefore looking for a committed Project Assistant who will support the implementation of the project activities in Khartoum. The Project Assistant should have a basic understanding of community-based programming, including economic empowerment, cash support, protection activities, referral pathways, child protection, and gender sensitive engagement with community structures. The purpose of this position is to provide operational, administrative, and field level support to ensure that project activities are implemented effectively and in line with CARE policies and donor requirements. The Project Assistant will contribute to meeting project targets through timely data collection, activity coordination, documentation, and communication with field teams and local stakeholders.

The Project Assistant will report directly to the Project Manager and maintain a close working relationship with the Protection Officer, Economic Empowerment Officer, and Cash Officer. She/he will work with other program and support staff to facilitate planning, logistics, monitoring, and reporting. The Project Assistant will help organize field missions, mobilize communities, support registration and documentation processes, and ensure that activity records remain accurate and up to date. Attention to detail, strong follow up, and commitment to safe and inclusive programming are essential, together with a proactive role in supporting quality implementation and accountability to affected populations.

• Job Responsibilities and Tasks: 

1. Program Support and Activity Implementation:

a) Support the Project Manager and technical officers in planning, preparing, and implementing project activities in target communities.
b) Assist with community mobilization, participant registration, attendance tracking, and event facilitation for protection, economic empowerment, cash support, and youth engagement activities.
c) Provide logistical support for trainings, focus group discussions, safe space activities, and awareness campaigns.
d) Participate in field visits and contribute to on-site follow up to ensure activities are delivered according to plans and standards.
e) Help identify operational challenges in the field and communicate them promptly to the Project Manager.

2. Data Collection, Documentation, and Reporting:

a) Collect and compile beneficiary information, activity reports, photos, GPS coordinates, and other relevant documentation in collaboration with MEAL staff.
b) Ensure accurate filing and safe storage of all project documents, tools, and attendance lists.
c) Assist in the preparation of weekly and monthly progress updates for submission to the Project Manager.
d) Document lessons learned, human interest stories, and feedback from community members.
e) Support adherence to CARE data protection guidelines and confidentiality protocols.

3. Administrative and Logistical Support:

a) Prepare purchase requests, follow up with logistics on procurement status, and support distribution of materials to field teams and communities.
b) Maintain organized schedules, activity calendars, and meeting documentation.
c) Arrange transportation, venue setup, refreshments, and materials required for trainings and field missions.
d) Support inventory management, asset tracking, and safe storage of project equipment.

4. Coordination and Communication:

a) Maintain regular communication with community representatives, local authorities, and partner staff as instructed by the Project Manager.
b) Support information sharing between technical officers, MEAL teams, and support departments to ensure smooth coordination.
c) Record community feedback and refer complaints through CARE’s feedback and accountability mechanisms.
d) Represent the project in field level meetings or coordination forums when delegated.

• Authority

Spending Authority: None.
Supervision: The position has no supervisory responsibilities.

• Contacts and Key Relationships

• Project Manager: Direct Supervisor.
• Protection Officer, Cash Officer, and Economic Empowerment Officer: Daily coordination.
• MEAL Staff: Data collection and monitoring support.

• Logistics, Administration, and Finance Teams: Operational and administrative coordination.
• Local partners, community leaders, and institutions: Field level communication.
• Beneficiaries and community representatives: Activity delivery and engagement.

• Working Conditions:
  Based in Khartoum with regular travel to project sites and surrounding communities. Field conditions may be demanding and require flexibility and strong adherence to CARE safety and security procedures.
   

1. Diploma or bachelor’s degree in social sciences, development studies, business administration, or a related field.
2. Minimum 1 to 2 years of experience supporting humanitarian or development programs, preferably in protection, livelihoods, cash assistance, or community-based programming.
3. Basic understanding of gender, protection principles, and inclusive approaches when working with vulnerable groups.
4. Good organizational skills with strong attention to detail in documentation, data collection, and filing.
5. Ability to communicate clearly and respectfully with community members, partners, and colleagues.
6. Ability to work under pressure, manage time effectively, and meet deadlines.
7. Familiarity with local governance structures and community dynamics is an asset.
8. Willingness to travel frequently to field locations and participate in field missions.
9. Commitment to CARE values including safeguarding, accountability, and gender equality.