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Duties and responsibilities:
Project Planning & Coordination - Project Planning & Coordination
- Lead overall planning and execution of the Food & CBT program, ensuring timely delivery of activities in accordance with WFP agreements, SOPs, and project timelines.
- Coordinate closely with WFP field offices, Cooperating Partners (CPs), local authorities, Financial Service Providers (FSPs), vendors, and community structures.
- Ensure smooth collaboration between technical teams (MEAL, Finance, Protection, Logistics) to support integrated program delivery.
- Manage the day-to-day implementation of the Food & Cash Based Programs according to the approved objectives and plan of action.
- Make arrangements for WVS staff to conduct predistribution meetings to inform the community of the food distribution date.
- Ensure that a minimum required number of WVS staff members are present at the distribution site, and that they wear WVS regalia (ID card and jacket/T-shirt/cap).
- Organize and maintain order at the distribution site with the help of committee members/leaders, and provide regular feedback to the supervisor on activities carried out. Ensure proper stacking by family size to support fair food sharing among group members.
- Establish a system, in consultation with the community and beneficiaries, to minimize wait times at distribution sites. Liaise with CHD focal persons and the Field Coordinator to ensure feedback is provided on CHD issues raised by beneficiaries.
- Coordinate with the Distribution Supervisor to ensure drinking water is available at distribution points.
- Establish the Food & Cash Management committee members, in each of the distribution points, and provide orientation training to them with the support of the Distribution Supervisor.
- Complete all People & Culture (P&C) related documents, including Performance Agreements, Our Voice surveys, Performance Appraisals, leave documentation, attendance, etc
Implementation Oversight - Supervise field staff and ensure efficient implementation of cash transfer modalities (e-vouchers, mobile money, SCOPE-based transfers, etc.).
- Oversee beneficiary registration, verification, and targeting processes, ensuring alignment with WFP’s targeting criteria and data protection standards.
- Ensure the functionality of distribution points and accountability mechanisms at all FDPs (Final Distribution Points).
Monitoring, Reporting & Compliance - Ensure regular monitoring of program performance, including PDM (Post-Distribution Monitoring), complaints and feedback mechanisms, and protection assessments.
- Review and submit timely and accurate reports (monthly, quarterly, and ad-hoc) to WFP and internal management, highlighting achievements, challenges, and mitigation measures.
- Ensure compliance with donor/WFP guidelines, internal policies, and humanitarian principles.
Capacity Building & Team Management - Provide leadership and technical support to project officers, CBT supervisors, and field teams.
- Organize and facilitate training for field staff, community committees, and partners on CBT tools, AAP, SCOPE, and safeguarding principles.
- Foster a supportive, respectful, and high-performance team culture.
Stakeholder Engagement - Represent the organization in coordination meetings with WFP, local authorities, and inter-agency working groups at field level.
- Engage regularly with community leaders, protection actors, and local stakeholders to ensure program acceptance, inclusion, and conflict sensitivity
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