We are seeking dedicated individual who will coordinate, supervise supply chain activities and operations at Khartoum project level, applying MSF protocols to keep mission operations running efficiently.
As the Supply Chain Officer, you will ensure the effective planning and execution of daily supply chain tasks, from procurement and stock management to documentation and reporting. managing procurement and logistics workflows with a focus on maintaining MSF standards and supporting operational priorities with keen attention to accuracy and operational responsiveness

• Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role
• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analyzing causes and making corrective actions.
• In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility to ensure both the sizing and the amount of knowledge required
• Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission.

MSF Section/Context Specific Accountabilities

• Organize the daily tasks of the Supply team.
• Ensure efficient execution of order, purchase, stock, and freight management, both at project level and laising with Coordination Supply team.
• Build and manage a functional local supply chain for Khartoum project needs, adapting to context constraints and gaps.
• Monitor proper implementation of MSF supply procedures and propose improvements where necessary.
• Oversee proper use and maintenance of the supply database and ensure correct filing/archiving of supply documents.
• Keep internal customers (departments/projects) informed about order status (BO confirmation, expected delivery) and help prioritize urgent needs.
• Gather and analyze claims or delays from the field and ensure corrective action plans are implemented.
• Coordinate recruitment, induction, and development plans for Supply staff under his/her supervision, together with his/her direct supervisor and in collaboration with HR.
• Responsible for accurate and on time reports regarding the Supply Activities, Situation Reports and Alerts to management major issues, support needed, bottlenecks. Contribute to regular reporting, continuous improvement of the department and decision-making processes

Interested candidates are requested to submit their application to the KHARTOUM STATE, HAC-OFFICE IN Khartoum, Almujahdeen Africa St, in a sealed envelope mentioning (MSF Spain - application for SUPPLY CHAIN OFFICER)
 

Khartoum HAC Office Google Maps Location: https://maps.app.goo.gl/YnsP4XrQVLxVocyu7?g_st=ipc

Applications must be submitted in English Language including:

✓ Motivation letter in English.
✓ Updated CV in English.

✓ Copy of Personal national ID / Passport.

✓ Copy of relevant educational diplomas.

✓ Copy of relevant work certificates.

✓ Copy of others relevant documents.

Test and interview will be carried out in English.

Only short-listed candidates will be contacted.

Administrative conditions:

• This job profile can be adapted and/or changed according to the evolution of the activities, evolution of the Mission. and the program needs.
• The general conditions are detailed in the staff regulations, work contract and health policy.

Confidentiality is the basis for a trustful relationship between patient and health staff. It concerns the provision of privacy as well as the handling of individual personal/ medical information according to medical ethics.

Confidentiality is required and demanded at any time, violation of this will result in immediate administrative action!

YOU ARE PART OF MEDECINS SANS FRONTIERES:

You are expected to treat all the persons you get involved with (beneficiaries, soldiers, villagers, etc... respectfully without regard of their political or ethnical background. Do not speak about your political opinions and take the time to explain to as many people as possible about MSF mission and about our work in Sudan.