Background:

Relief International is an international non-profit organization committed to partnering with communities impacted by conflict, climate change, and disasters. Our core mission is to save lives, strengthen resilience, and promote sustained health and well-being in affected regions. Our team, comprising over 7,000 staff and local volunteers, operates in 15 countries across Africa, Asia, and the Middle East. We focus on providing comprehensive Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education, and Livelihoods programs, all aimed at fostering community resilience. Our strategy centers on collaborating with local partners to develop programs that are safe, inclusive, and precisely tailored to local needs. These programs are designed to be evidence-based, sensitive to conflicts, and adaptable to changing climates, thereby effectively addressing the needs of the most vulnerable populations.

SUMMARY:

The HIS Assistant will be supporting the MEAL Office to ensure data collection and the HIS system functional among all RI activities, MEAL activities, monitoring, documentation, assessments, accountability mechanisms, and reporting.

Duties and responsibilities:

Planning:

Map out all MEAL activities and ensure that the activities are included in the main MEAL work plan.

Ensure that each project has M&E tools as required (theory of change, logical framework, IPTT, IPRS, and M&E framework, and DIP).

Give back to the MEAL Officer progress of all the MEAL activities.

Report on the progress of MEAL activities.

Monitoring:

• Lead and facilitate regular monitoring visits to RI and partners (using RI standard monitoring checklist as agreed by MEAL and Sectors). Prepare and share monitoring reports with relevant staff following monitoring visits.
• Ensure RI and partners are compliant to standard data recording and reporting procedures.
• Ensure data quality through regular data quality check/verification visits to RI and partners’ sites; reviewing and providing timely feedback to Data Officers for required adjustment; and conducting a follow up monitoring visit to facilities and sites to resolve discrepancies and obtain further information for incomplete document.
• Following each visit; compile and submit a data verification report to the MEAL Officer ; do a follow up and ensure concerns identified are addressed on time.
• Review reports from RI project managers and officers before submitting to the MEAL Officer  for final review.
• Monitor the flow of Health & Nutrition Data in weekly basis in coordination with relevant sector to ensure accuracy and continuity of information.
• Facilitate on job training to partners’ staff to ensure compliance to minimum data collection and management standards.
• Coordinate and facilitate joint monitoring visits (including government and donor monitoring visits) and prepare and share monitoring reports with relevant staff following the visits.
• Support sectors in monthly data entry in the databases (upon request).

Evaluation:

Support coordination of baseline, mid-term, and endline evaluation, assessments, and special studies.

Working with the MEAL Officer to follow up on evaluation feedback and recommendations.

Accountability:

Coordinate accountability to community activities, including managing feedback and complaints channels (hotline calls, suggestion boxes, and monthly community dialogue sessions).

Conduct regular community awareness sessions on RI feedback and complaint mechanisms.

Provide weekly update of community feedback and complaint log-sheet and proper file of documents in Box - Accountability folder.

Track and ensure timely response to received feedback and complaints.

Consolidate and share monthly feedback and complaints report.

Learning:

Coordinate identification and documentation of success stories, best practices, achievements, lessons learned, recommendations, and activity photographs.

Create timely data and information/document backups in RI-MEAL Sudan Box Folder 

Data Management 

Support in data cleaning and analysis 

Support in creating kobo tools 

 Minimum Qualification, Skills and Experience Required:

Bachelor’s degree in Bio Statistic, public health, epidemiology, Statistics, psychology, Monitoring & Evaluation and/or other relevant fields with at least three years of relevant professional work experience.

Experience 

• Minimum of 2-3 years’ experience of which one year must have been in , in an international NGO, in similar role or with similar responsibilities
• 4 Years of Expereince managinh HIS System at INGO and SMOH level
• Knowledge of Health, Nutrition, WASH and protection
• Demonstrated experience in Monitoring, Evaluation, Accountability, and Learning
• Experience in conducting quantitative and qualitative data collection, analysis, and reporting 
• Strong analytical and report writing skills
• Good working knowing of Microsoft package (Excel, Word, and PPT)
• Familiarity with data management systems and analysis software (such as SPSS) and mobile data collection is a plus.
• Fluency in Arabic and working fluency in English

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

Inclusiveness

Transparency and Accountability

Agility and Innovation

Collaboration

Sustainability