GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability. 

GOAL has been working in Sudan since 1985, towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS. 

GOAL is currently working directly in North Darfur and South Kordofan States, managed by GOAL offices in these states and in Khartoum. The current GOAL programmes focus on four main sectors:  Primary Health Care, Nutrition, Water Sanitation and Hygiene (WASH) and Food Security and Livelihoods (FSL). 

General Description of the Role

With support of Procurement Coordinator, manage the Procurement Function at the head office level with the aim of: 

• Providing effective and timely procurement support to all programmes in relation to Supply Chain Management;
• Ensuring that all assigned procurement tasks related to Khartoum, North Darfur and South Kordofan are carried out in compliance with GOAL and donor requirements;
• Assisting South Kordofan & North Darfur Procurement Managers in reviewing and processing documentation related to procurements in both locations;
• Supporting Procurement Managers at field offices in training and building capacity of procurement staff across field offices and localities as well as ensuring the highest standards of ethics, accountability and professionalism;
• Familiarising oneself and complying with all policies outlined in GOAL Field Procurement Manual and relevant donor requirements;
• Assist Procurement Coordinator in collating and managing the Digital Master Order Tracking Sheet (OTS) for GOAL Sudan progamme.accountability

• Demonstrate strong leadership and managerial competencies, including integrity, accountability, communication skills and commitment to teamwork and excellence in responsibilities such as selecting, mentoring, coaching, supervising, motivating and training procurement staff;
• Initiate, plan, schedule, report, monitor and assure quality of all assigned procurement activities.

Procurement Management

Responsible and accountable for all assigned work of supply chain related activities with respect to the following tasks:

• Manage the day-to-day procurement operations and start to finish procurement process in Khartoum of the assigned PRs;
• Manage and review documents received from field offices for the procurement of all supplies, equipment and services and ensure compliance to Field Procurement Manual;
• When necessary, assist procurement team in field offices by carrying out complex and higher value procurements from Khartoum;
• Ensure suppliers deliver materials and services in accordance with agreed price, time, quantity and quality;
• Ensure all invoices are audited for compliance with contract terms and assists in contract closeout;
• Responsible for ensuring records are maintained and procurement process is correctly and accurately documented from origination through completion;
• Coordinate routinely with other departments to ensure effective and timely coordination and teamwork in procuring goods, services and works;
• Assist the Procurement Coordinator for collating and managing the Master Order Tracking Sheet (D.OTS) for the GOAL Sudan progamme;
• Manage and oversee the database of long-term contracts/construction contracts and FWAs administered from Khartoum office & field offices.
• Monitor performance against targets and deliverables for all contracts, including performance of sub-contracting partners;
• Ensure all vendors have a performance evaluation completed on an annual basis and the vendor database is updated regularly.

Reporting

• Assist in Collating, managing and sharing the Digital Master Order Tracking Sheet (D.OTS) for GOAL Sudan progamme with the relevant parties;
• Contribute procurement updates for a monthly Logistics Report if any.

Other Duties

• Assist procurement Coordinator in system and procedures briefing to new starters, and conduct inter departmental training where required;
• Cover for procurement Coordinator when on leave or when absent for any reason.

Perform any other relevant duties as directed by Procurement Coordinator, Logistics & Systems Director

• Bachelor's in Economics, Business Administration or any related studies.
• A minimum of 7 years procurement experience in NGO, UN or Well-known recognized commercial organisations.
• Strong procurement background, and knowledge of Supply Chain Management;
• Ability to deliver under intense pressure and meet deadlines. Self-starter who can manage their own workload and motivate team members.
• Ability to plan, prioritise, coordinate and perform multiple tasks simultaneously;
• Proven experience of staff management;
• Appropriate skills and experience in capacity building and the training of staff, and development and implementation of systems;
• Computer Skills, including proficiency in Email, Microsoft Excel and Microsoft Word are essential;
• Spoken and written fluency in English essential;
• Ability to travel to field offices whenever required.
• Honest, responsible and in good physical condition to meet the demands of the job.
• Experience in processing procurement of construction works/construction projects is an advantage.

This job description is not incorporated in the employment contract.  It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in light of strategic developments and following discussion with the post holder.

GOAL has a Staff Code of Conduct, Safeguarding and Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty. 

Any candidate offered a job with GOAL will be expected to adhere to these policies and other GOAL and Donor policies.