SOS Children’s Villages is a global humanitarian and development organization working in over 130 countries to meet the needs and protect the rights of orphaned, abandoned, and vulnerable children. In Sudan, we have been delivering vital programs in child protection, education, WASH, and emergency response for decades.
As humanitarian needs escalate in Sudan due to protracted conflict and displacement, SOS CV Sudan is scaling up its emergency interventions.
 

The Logistics & Admin Coordinator is responsible for leading and overseeing the logistics, procurement, fleet, administration, and asset management functions within SOS Children’s Villages Sudan. The role ensures efficient, compliant, and cost-effective operations across the organization, aligned with SOS standards and donor requirements.
Key Responsibilities
Transport & Fleet Management
• Develop transport and vehicle handling policies.
• Manage all vehicles (owned & hired), servicing schedules, and fuel usage.
• Ensure vehicle safety, proper documentation (logbooks, insurance), and driver supervision.
• Maintain vehicle cost reports and usage efficiency analyses.
Asset Management
• Develop asset management and optimization policies.
• Maintain updated and verified master asset register.
• Oversee asset tagging, tracking, usage, and disposal.
• Develop annual asset verification and reporting mechanism.
Stock & Warehouse Management (TIM)
• Develop warehouse and inventory management policy.
• Ensure accurate and timely data entry in TIM (Total Inventory Management system).
• Conduct regular stock checks and reconciliations.
• Oversee warehousing operations, including storage, access, and safety.
Procurement
• Develop framework agreement for frequent procurements in consultation with the program team in all locations.
• Ensure timely and transparent procurement in line with SOS and donor guidelines.
• Lead procurement planning with program teams.
• Oversee supplier relationships and customs clearance procedures.
Administration
• Manage office infrastructure, equipment, and workspace planning.
• Maintain guesthouse usage and monitoring.
• Coach and supervise admin staff, ensuring high standards and compliance.
Reporting
• Produce monthly reports on logistics, fleet, procurement, and admin functions.
• Maintain organized records and collaborate with finance and security teams.
• Submit asset register and fleet performance reports to the National Director.
 

• Bachelor's degree in Logistics, Administration, or a related field (MBA preferred).
• Minimum 5 years’ experience in administration and logistics, with 3 years in INGOs.
• Experience with asset and inventory management systems.
• Demonstrated experience in policy development.
• Strong understanding of donor compliance requirements.
• Skilled in procurement, reporting, and vendor management.
• Proficiency in MS Office especially excel and logistics software packages.
• Excellent communication and coordination abilities for multiple location operations.
• Fluency in English (spoken and written) is essential
 

Child Safeguarding Commitment
SOS Children’s Villages Sudan is committed to safeguarding children’s rights and wellbeing. All staff must understand and uphold the child protection policy and reporting obligations.