Building Foundation for Development (BFD) is an international non-profit, non-governmental organization that is committed to empowering the most vulnerable groups in society. BFD works in a humane and transparent manner to implement sustainable development and relief programs of the highest quality. BFD follows the four basic humanitarian principles of humanity, neutrality, independence, and impartiality to make a positive impact on the lives of people in need and to promote sustainable development in the communities it serves. BFD aspires to provide an integrated humanitarian and development response to conflict-affected areas through a professional, neutral, transparent approach, and through adherence to the Core Humanitarian Standards (CHS).

• Receive procurement requests from different sections and prepare purchase plans with a view of ensuring cost effectiveness, timely procurement, and quality of goods.
• Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and BFD standards.
• Conduct all duties in a professional manner following BFD regulations, code of conducts.
• Responsible for all logistic tasks related to BFD projects or operational day-to-day activities following standard processes and contributing, directly or indirectly, to the effective delivery of materials.
• Ensure donor procurement policies, guidelines, and specific requirements are considered.
• Build and maintain ethical, professional relationships with suppliers; manage and update the prequalified vendor roster and conduct periodic performance reviews.
• Review procurement plans to ensure that program activities are accomplished.
• prepare specifications, tender documents, and requests of offers for the supply of goods and services to meet BFD project’s objectives.
• Organize the planning of the purchases and define the priorities of the items needed by the applicants  
• Ensure that the purchases meet the needs, cost, quality & delivery time requirements, having in mind quality and sustainability of the purchased items;
• Ensure a regular and smooth communication with the administrative department to prepare the supplier payments, documents hand-over and expenses follow-up 
• Initiate Invitations to collect quotations from suppliers as necessary.
• Ensure regular follow up of all contracts and their renewal / extension signed on time
• Prepare daily records of logistics, fleet management activities.
• Supervise the general follow up of vehicles (consumption checks, movement planning, movement tracking, vehicle running logs, booking etc.)
• Ensure all vehicles meet BFD requirements for safety,
• Organize files and maintain them updated both manually and electronically.
• Maintain project files Conduct all duties in a professional manner following BFD regulations, code of conducts and policies.     
• This job description is not intended to be all inclusive and the employee will also perform any other related tasks related to Warehouses management, stock monitoring and supervision.
• Provide full oversight of Procurement, Logistics, Warehousing, and related staff across all states and offices.
• Set objectives and KPIs, allocate workloads, conduct performance appraisals, and deliver ongoing coaching and capacity building.
• Monitor daily operations in all field/sub‑offices and ensure effective cross‑functional coordination with Programs, Finance, HR, Safety & Security.
• Receive procurement requests (PRs) from programs/sections and prepare procurement plans ensuring value for money, quality, and timely delivery.
• Prepare technical specifications, tender documents, and solicitation packages - organize bid opening, lead evaluation committees, and issue award recommendations.
• Manage purchase orders (POs) and contracts, follow up on delivery and technical/financial acceptance.
• Ensure adherence to donor procurement policies, guidelines, and project‑specific requirements, including supplier due diligence (KYC, sanctions checks, conflict‑of‑interest controls).
• Build and maintain ethical, professional relationships with suppliers; manage and update the prequalified vendor roster and conduct periodic performance reviews.
• Prioritize purchases based on program needs while balancing cost/quality/lead time and the sustainability of goods.
  • Coordinate closely with Finance to prepare supplier payments and complete three‑way matching.
  • Contribute to and implement logistics plans and SOPs in line with BFD standards.
• Manage shipping, inland transport, , coordinating with logistics service providers.
• Supervise warehouse operations and enforce proper receiving, storage, and issuance procedures and safety requirements.
• Monitor stock levels and reorder points; minimize losses and expiries; ensure appropriate storage conditions.
• Conduct cycle counts and periodic physical inventories; investigate and resolve variances and report findings.
• Maintain accurate stock records (bin/stock cards) and use standardized documentation for dispatch and distributions.
• Oversee assets registration in the system; ensure tagging, assignment to custodians, and routine status updates.
• Lead periodic assets verification and reconcile records, addressing discrepancies promptly.
• Conduct all duties professionally and in line with BFD regulations, Code of Conduct, anti‑fraud and safeguarding policies, and conflict‑of‑interest rules.
• Ensure donor compliance and audit readiness; coordinate internal/external audits and implement corrective action plans.
• Develop and maintain business continuity and contingency plans for supply chain during emergencies/disruptions.

• Hold Bachelor’s degree in any relevant fields
• Has minimum 3 year of experience working on similar positions 
• Ability to effectively communicate with the team 
• Self-motivated, results-driven and excellent sense of organization
• Good writing skills – ability to develop high quality reports and accurately analyze M&E data
• Excellent interpersonal and negotiation skills
• Ability to exercise sound judgment and make decisions quickly and independently
• Extremely flexible, and have the ability to cope with stressful situations.
• Ability to relate to and effectively motivate staff
• Ability to represent the Agency in high level meetings with local government
• Good in computer applications, especially with Word and Excel, PowerPoint a plus.

Important Note:

Please do not apply unless you meet the minimum application requirements, otherwise, you will not be considered. 

How To Apply: Please, submit your CV, work certificates, and qualifications online through sudanjob.net or via HAC Office in coordination with labor office in River Nile State, a telephone contact number, and two professional references,  closing date: 20.11.2025, at 14:00 

Applications that do not have enclosed a valid copy of the ID card and Degree will NOT BE CONSIDERED!

Females are highly encouraged to apply

Note: Priority will be given to candidates from the locality and residing in it.

Please note that only short-listed candidates will be contacted!

No Fee:

BFD DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).