Finance Coordinator Assistant
Medecins Sans Frontieres Belgium



Médecins Sans Frontières (MSF) translates to Doctors without Borders. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of tens of thousands of health professionals, logistic and administrative staff - bound together by our charter.  Our actions are guided by medical ethics and the principles of impartiality, independence and neutrality. We are a non-profit, self-governed, member-based organisation.

MSF was founded in 1971 in Paris by a group of journalists and doctors. Today, we are a worldwide movement of nearly 65,000 people.

www.msf.org/belgium


 


 Section/Unit: HR & FIN
 Grade Level: Level 7
 Supervisor: Finance Coordinator (FinCo)
 No. of Post: 1
 Duty Station: Port Sudan / Khartoum
 Duration: 6 Months with 3 months trial period
 Closing Date: 22 Nov 2025
 
 Background:

To assist the Finance Coordinator in carrying out all finance-related tasks at coordination level, ensuring MSF Belgium (OCB) standards, policies, and procedures are properly implemented. This includes daily payment processing, maintaining the bank register, supporting monthly closing, and ensuring compliance with internal controls.
 
 Duties and responsibilities:

Accountabilities

 

 

1. Payment Processing

  • Ensure all daily payments (suppliers, staff advances, reimbursements, services) are processed timely and in line with MSF OCB financial procedures.
  • Prepare and process bank payments, ensuring required approvals and documentation are complete before submission.
  • Follow up on pending payments and communicate any issues to the FinCo.

2. Bank Register and Reconciliation

  • Maintain and update the bank register daily with all incoming and outgoing transactions.
  • Support the preparation of monthly bank reconciliations, ensuring accuracy and timely submission.
  • Liaise with the bank for any issues related to transfers, account statements, or banking errors.

3. Monthly Closing

  • Support the FinCo in the monthly accountancy closing: reviewing documents, ensuring completeness, and checking supporting documents.
  • Assist in preparing and sending the monthly closure package to HQ on time, following OCB guidelines.
  • Ensure proper filing (physical and electronic) of financial documentation for audits and reporting.

4. Treasury and Cash Management

  • Assist in monitoring cash and bank balances and preparing cash requests to HQ.
  • Support proper handling, storage, and security of cash and payment instruments in line with OCB finance protocols.
  • Participate in cash counts and follow treasury procedures as instructed by the FinCo.

5. Budget Monitoring and Financial Reporting

  • Help update and monitor the budget follow-up (BFU) tools in collaboration with the FinCo and project teams.
  • Flag budget over/under-spending and assist in preparing financial analysis or forecasts when needed.
  • Support preparation of internal and donor financial reports as required.

6. Support to Coordination and Field Teams

  • Act as a link between coordination finance and field admins for any document clarification or payment follow-up.
  • Assist in training and onboarding new finance staff or field admins on MSF OCB financial tools and procedures.
  • Promote financial accountability and compliance throughout the mission.
 
 Minimum Qualification, Skills and Experience Required:

Requirements

 

Education

Degree or diploma in Finance, Accounting, or Business Administration.

 

Experience

Minimum 1–2 years of experience in finance, accounting, or administration (experience with NGOs is an advantage). Experience in bank payments, reconciliations, and basic financial reporting.

 

Languages

Essential English and Arabic desirable 

 

 

Knowledge

  • Computer literacy, especially Excel and advance accounting software (e.g., UniField or similar).
  • High sense of responsibility, confidentiality, and accuracy.

 

 

Competencies

  • Integrity & Accountability – Upholds MSF financial standards and ethical practices.
  • Teamwork & Cooperation – Works well with field and coordination teams.
  • Adaptability & Flexibility – Able to manage multiple priorities in a fast-changing context.
  • Service Orientation – Supports operational needs with a proactive attitude.
  • Attention to Detail – Ensures accuracy in all financial documentation and transactions.

 

 

 

Application Requirements:

 

Interested candidates are requested to send the applications with documents; (Updated CV, Educational certificates, work experience certificates, previous employers’ references and copy of their national ID) to :

 

To apply online here at the following link:

 

Sudanjob.net

 

OR

 

Via hand delivery of the application through Labour Office, Port Sudan or MSF Belgium office in Port Sudan House #12/19, Block#5Z, South, Transit Area, Port Sudan – Red Sea State, Sudan. 

 

NOTE:    Please note that MSF will Only accept applications and CVs submitted in the English language. Only shortlisted candidates will be contacted.

 

 

 

Opening date:09 November 2025                             Closing date: 22 November 2025

 

 

 

 

Best wishes

MSF BELGIUM


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