Medecins Sans Frontieres (MSF) Switzerland is an international non-governmental organization working in the field of medical care in Sudan. We are looking for a qualified candidate to fill in the position of:

Position: Head of Mission Support 

Location: Port Sudan

Salary: 2035 USD

Duration of Contract: 6 months 

Main Purpose:

Supporting the Head of Mission in security management and coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, to the management of information, providing translations and interpretations according to MSF protocols, standards and procedures in order to facilitate the mission coordination tasks.                                                                                                                                                                                                                                                                                       

TASKS & RESPONSIBILITIES: 

• Supporting the HoM in promoting and protecting the MSF image externally and assisting in context analysis, disseminating relevant context information to the coordination team, regularly informing them on key issues, updating general information on the context for MSF internal documents and advising on cultural appropriateness of organized activities and individual behaviours.
• Analysing the risks and the security level of the context of the mission and assisting in conducting risk assessments and in the development, security plans for the mission and project. Advising the PC and HoM on aspects of security management
• Establishing and maintaining external relationships with relevant authorities and stakeholders. Keeping good knowledge of counterparts in different administrations and departments and keeping up to date records of field contacts (other NGOs, UN agencies, local authorities, etc.) verifying that they are easily accessible, in order to facilitate contacts and meetings.
• At the request of the Head of Mission, assisting the HoM or representing MSF in meetings (NGOs, official bodies and administrations, etc.) and preparing full report
• Ensuring the follow up of relevant administrative dossiers such as the MSF registration in the country, working permits, immigration policies, national protocols, etc.
• At the request of the HoM, preparing and conducting an information briefing, focusing on the country context for International Regional and Relocated Staff.
• Guide and facilitate the management of MSF information and essential records and documents by the mission team, following MSF policies and guidelines.
• Translating sensitive documents and acting as an interpreter when needed. Writing letters and correspondence with officials and partners and preparing reports, internal memos and formal requests. Monitoring the correspondences in the absence of the HoM.
• Assisting in the elaboration of the advocacy plan of the mission in collaboration with the PC, MedCo and the Communications responsible and supporting its implementation and follow up.

MSF Section/Context Specific Accountabilities:

• Lead collection and trend analysis of security incidents across OCG’s areas of intervention using Geo-App and other mission-approved tools.
• Support the HoM in developing risk analyses, contingency planning, and security protocols for coordination and projects.
• Provide regular context updates (written and verbal) to Coordination, PC teams, and visiting staff, highlighting risk evolution and humanitarian implications.
• Serve as HoM delegation in security briefings with actors when required.
• Maintain proactive relationships with authorities and administrative bodies, ensuring mission registration, staff movement, visas, and protocol compliance are secured without interruption.
• Act as HoM representative in high-level stakeholder meetings, ensuring minutes, action points, and follow-ups are systematically tracked.
• Maintain and continuously update on Power & Influence Mapping (Who-is-Who), operations engagement and stakeholders contact history and outcomes.
• Serve as the mission’s Knowledge Management focal point, ensuring up-to-date, structured filing across SharePoint, MSF Kompas Sudan, operations and administrative workflows.
• Ensure mission decisions, letters, approvals, and agreements are recorded and traceable for future compliance and learning.
• Translate sensitive documents and provide interpretation during negotiations and official engagements.
• Draft official letters, demarches, memos, and advocacy material in coordination with HoM/HAM.
• Monitor mission correspondence in the absence of the HoM to ensure continuity of operations.
• Coordination Support & Internal Communication
• Ensure smooth flow of operational intelligence between projects and coordination. Contribute to agenda development and documentation of coordination platforms (Coordination Management Team meeting, security cell, stakeholder engagements).

Please drop your application to the Labour office, MSF Switzerland Office at Port Sudan, square 16, house no.6 and/or Sudan job website. Application after 18th November 2025 will not be considered. Only short-listed candidates will be contacted.

 “At MSF Switzerland, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas, and experiences work together to advance MSF's social mission and create better outcomes for our patients and the communities we work with. 

We understand that some people may hesitate to apply for employment if they don't meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don’t fulfil every listed qualification. 

We encourage applications from individuals of all genders, ages, ethnicities, backgrounds, religions, beliefs, ability status, and all other diversity characteristics. 

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment.”