Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. 

Job Summary

The Admin Officer will provide leadership and coordination for a wide range of administrative services to ensure smooth, efficient, and compliant operations in support of project implementation. This role oversees office management, guesthouse operations, facilities, travel logistics, and general administrative support functions. The Admin Officer is responsible for ensuring that all administrative systems and processes align with organizational policies, donor regulations, and local laws. The position also serves as a key liaison with government officials, landlords, service providers, and other external stakeholders, while ensuring high-quality support to staff and visitors.

Roles and Key Responsibilities 

• Oversee daily office administration, ensuring efficient operations and a professional work environment.
• Manage guesthouse facilities, including planning, maintenance, and ensuring a safe, clean, and comfortable environment for staff and visitors.
• Supervise Facilities Assistants and cleaners to ensure all offices and guesthouses are well-maintained.
• Coordinate timely repair and maintenance of office and guesthouse equipment, furniture, and utilities.
• Ensure administrative processes, systems, and policies comply with organizational standards, donor regulations, and local laws.
• Maintain accurate administrative records, including lease agreements, service contracts, and licenses, ensuring renewals are completed on time.
• Support procurement processes related to administrative needs (office supplies, furniture, maintenance contracts, etc.) in compliance with procurement policies.
• Manage organizational assets, ensuring effective tracking, utilization, and safeguarding of equipment and supplies.
• Support negotiations and renewals of office and guesthouse lease agreements.
• Ensure compliance with occupational health and safety standards in the workplace.
• Coordinate safety drills, briefings, and related awareness sessions for staff and visitors when needed.

Basic Qualifications 

• High School diploma required. Bachelor's Degree in Business Administration or relevant field preferred. 
• Minimum of 3-5 years’ work experience in administrative support functions, with increasing responsibility. 

Preferred Qualifications 

• Experience with a local or international NGO is a plus.
• Additional education may substitute for some experience.
• Experience and proficient skills in MS Office packages (Excel, Word, PowerPoint, Visio) and information management systems.

Knowledge, Skills and Abilities 

• Good planning, organizational and time management skills
• Strong customer service orientation with very good communication and interpersonal skills 
• Ethical conduct and ability to maintain confidentiality 
• Proactive, resourceful, solutions-oriented and results-oriented

Required Languages: English and Local Language

Travel: Must be willing and able to travel within Darfur 

Supervisory Responsibilities: N/A

Agency-wide Competencies (for all CRS Staff): 

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results. 

• Serves with Integrity 
• Models Stewardship 
• Cultivates Constructive Relationships 
• Promotes Learning 

Competencies Relevant for the Specific Position (include those that are applicable): 

• Will be included upon finalization of the Competency-Based Management project

Submission location: - 

Ensure that your cover letter or resume has a phone number where you can be reached. If you are interested, please submit a cover letter, resume, and copies of your educational and work certificates to Eldain Labour Office. Kindly ensure that your cover letter or resume includes a phone number at which you can be reached