Technical responsibilities

1. Ensures adherence to Logistics procedures
   1. Management of all logistics processes and procedures at the country level
   2. Review of Log Packs, Stock Management, Equipment Maintenance and Fleet Management
   3. Manages importation (including all permissions) and movement of procured items
   4. Review and approval of competitive bid analysis
   5. Develop and maintain supplier database and standard price lists
   6. Support to field offices and other departments
   7. Review and feedback on supporting documentation
2. Sudan Logistics staff supervision
   1. Coordinates workload within the team, provides support and feedback
   2. Leads training for logistics and project teams
   3. Assume their task in their absence
3. Others
   1. Review of project and base budgets
   2. Quality assurance and compliance
   3. Assistance with audit
   4. External representation
   5. Management of liaison activities (visas, travel permissions, etc)
   6. Other tasks as assigned
4. Assists the Programme Support Manager in all Logistics matters

General responsibilities

1. Immediate notification of any suspicion of fraudulent activity amongst staff and external links.
2. Adherence to Medair values, policies, processes and procedures. 
3. Adherence to Sudan Law and Tax Law.
4. Adherence to all ENC Regulations and Security Standard Operating Procedures and maintaining confidentiality at all times.

Contribute to the wellbeing of the team as an active member

1. MAIN ACTIVITIES

Logistics procedures – Supply chain

• Ensure proper supply chain management procedures are in place according to Medair standards – to include procurement, warehousing, transportation and management of logistics resources.
• Manage the procurement process, in a transparent, efficient and cost-effective  manner. Ensure regular and timely transmission of order status, stock levels and shipment status to project and logistics staff.
• Manage importation processes, including all permissions and transportation.
• Ensure that local market surveys are regularly carried out, to ensure full knowledge of the availability and price of local items. Ensure supplier database is created and maintained reflecting supplier status.
• Oversee warehouse operations (with particular emphasis on medical and nutrition supplies).
• Maintain accurate filing systems, with documented records of logistics transactions for audit purposes.

Logistics Procedures – Resources, assets and premises

• Ensure the management and security of vehicle fleet; ensure maintenance schedules are adhered to.
• Coordinate all types of equipment and assets including communication, IT and power ,to ensure that equipment is managed diligently and operated in the most cost-efficient manner.
• Support management of existing project bases, establishment of new ones and closing of existing ones as needed. Liaise as necessary with the landlords to ensure proper maintenance and optimum availability of facilities and utilities (e.g. electricity, water, phone-lines, physical security and building repairs).
• Always ensure readiness for hibernation or evacuation.
• Ensure regular backups are done for all computers.

Country Office Logistics staff supervision

• Manage staff with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism.
• Ensure that all logistics and relevant programme staff are adequately trained and create possibilities for capacity building, mentoring and coaching. Lead or coordinate trainings for national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs.

Others

• Represent Medair in a positive and professional manner contributing to the continuation of a positive image and overall credibility of the organization.
• Proactively engage with suppliers.
• Support development of, and validate, the logistics component of all base and project budgets.
• Carry out regular inspections to ensure the best use of Medair assets.