Responsible for the overall financial management and record keeping across the Kassala

 States. Ensure that all expenditures are incurred in according with AORD Financial Policies and procedure and Donor contractual obligations. Coordinate with all budget holders Area Manager in the preparation and consolidation of the annual plans/budgets and proposal budgets for the donors. Assist and train finance staff on the ERP Financial System, Assist the Area Manager in the preparation of the donor reports and external and internal Audits

Tasks responsibilities

Finance :

1. Ensure compliance with AORD’s financial policies & procedures, and donor regulations
2. Train, support and coaching of state finance staff 
3. Performed that the day-to-day accounting operations and financial management functions in field offices are performed in accordance with AORD policy and procedures.
4. Ensure up to date standards and management in acquisition, purchase, contract management and tender procedures in accordance with AORD Finance & Procurement policies.
5. Responsible for compliance to donor regulation, local government regulation and AORD regulations.
6. Ensures the maintenance of accurate records of financial transactions in order to monitor financial status of project activities.
7. Ensure to meet the financial reporting requirements of in-country management, and external parties. This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports.
8. Prepare all financial reports for external purposes in respect to accounting, legal/tax and contractual requirements.
9. Maintains the organizations system of accounts ensuring all accounting data are updated, reconciled and fully supported by documents. 
10. Share all scanned supporting documents with Finance Manager on weekly/ monthly basis
11. Supervise all programme Area bank relations and bank account activities, ensure all payment to vendor incurred through AORD bank account (AORD Bank)
12. Ensure the timely preparation, review and approval of all monthly bank account and cash reconciliations.
13. In compliance with AORD policies and procedures and in consultation with the Finance Manager & Area Manager ensure implementation and review of country specific policies such as authorisation limits, cash holding limits, cash movements, credit terms, advance payments, use of bank payment instruments, etc. 
14. To design, implement, and monitor systems and procedures necessary to maintain accurate forecasts of cash requirements for meeting future spending, including commitments.
15. Analyses the financial progress of the requested and transferred cash and reports on deviations compared with approved budgets.
16. Submitting monthly financial management information timely to the Finance Manager, in order to enable the CMT using it as a management tool for proper project.
17. Managing and facilitating financial audits considering the requirements of the donors and AORD.

Administrative:

1. Office management: Managing day-to-day office operations, including supplies, equipment, and facilities.

2. Scheduling: Coordinating meetings, appointments, and travel arrangements.

3. Communication: Handling correspondence, emails, and phone calls.

4. Record-keeping: Maintaining accurate and up-to-date records, both physical and digital.

Qualifications and Experience and Competencies:

• MSc degree in Accounting or appropriate accounting certification, CPA or equivalent
• Minimum of five years of related work experience in which three years in Finance with INGO or NNGO..
• Excellent communication and interpersonal skills.
• Commitment to working in a team
• Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.
• Result-oriented approach, Pro-active, instead of reactive
• Solid understanding of donor regulations (e.g., UN, USAID, ECHO, etc.).
• Flexible conduct, customer-friendly attitude & Ability to work under pressure.
• Accuracy
• Fluency in English and Arabic preferred.

Physical Environment and Demands:

Office Based in ………………..., with regular travel to project sites, including hard-to-reach or insecure areas. May require extended hours during emergency response or peak implementation periods

Level of Contact with Children: 

Medium interaction

Acknowledgment:

The role of the job holder is required to carry out the duties in adherence to the Core Humanitarian Standards, the values and principles outlined in Alsalam Organization for Rehabilitation and Development's policies such as Code of Conduct, Prevention of Sexual Exploitation and Abuse policy, Safeguarding Children and Young People policy, Gender equality and inclusion policy and other internal policies and procedures.

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Name of Employιe : ……………………......

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