ROLE PURPOSE: 

The Senior PDQ Officer will be reporting directly to the CO MEAL coordinator and will be responsible for leading all cluster and sector 5W reports, actively participating in cluster meetings and working closely with field program staff and thematic Technical specialists to ensure quality and timely reporting, this also includes participating and supporting in any capacity building for staff regarding cluster reports.The holder of the position will also be managing and regularly updating all MEAL databases, this includes the MEAL action tracker and Total Reach online platform, and will be following up closely MEAL field staff in updating,verifying and reviewing of data that will be used in updating the online platforms. Occasionally this role will also assist MEAL Coordinator and MEAL Specialist in managing their routine MEAL tasks .

Cluster and Sector Reporting:

• Support in the coordination and establishment of a process for managing National Clusters/ Sectors reporting activities for the country office.
• Compile, edit, and consolidate all sector 5Ws &4Ws reports from the field and share with Sector Leads Technical Specialists for review. Ensure timely submission to Sectors/ Clusters.
• Provide reporting guidelines, templates and provide support, trainings and clarification on reporting guidelines, templates, and schedules for the field teams.
• Liaise as needed, with the relevant team members in the field (project managers, operations team and finance and awards team) to ensure that they provide additional information requested by the clusters and sectors to complete reports.
• Maintain a database of the final versions of reports submitted and approved.
• Periodically monitor the cluster/sectors and donor reporting processes by attending cluster meetings with TS’s and document challenges encountered and recommendations for improvement.
• Prepare and circulate reporting schedules with the relevant persons, and on a timely basis.
• MEAL Reporting:
• Work closely with field MEAL team in collecting, review, and consolidation of data for the Total Reach reporting process.
• Update the Total Reach data collection tool and database and ensure online platform is updated on the 12th of each month and shared with relevant PDQ, ESMT, SLT and Operations colleagues.
• Support staff in using and extracting data from the online MEAL databases to use in donor & member reports.
• Support and follow up with field MEAL colleagues to regularly update and review the MEAL action tracker and analyze data.
• Manage all MEAL databases.
• Work closely with MEAL coordinator and MEAL specialist in providing the required support to manage core business processes.

Donor & External Reporting

• Work with PDQ, Ops, Awards and other teams as relevant to meet ad hoc information requests from donors e.g. data for presentations or program review meetings.
• Review draft reports/information submitted from the field and work with MEAL colleagues provide technical support to improve on the quality of the information provided, coherence and completeness of the reports.
• Participate in capacity building plans on reporting to the teams involved in reporting.

Comms and Advocacy Support

• Support Comms and Advocacy team to gather information required to ensure strong and accurate communication of our work both internally and externally.
• Ensure that data and other reports (e.g. case studies) are developed in coordination and consultation with the technical advisers and operations team and that necessary inputs are adequately provided and went through review and signoff processes.

Child Safeguarding

• Ensure that child safeguarding policy, standards and procedures are well understood and adhered to.

QUALIFICATIONS 

BA degree in an area of ICT, software or equivalent

• Fluency in local language 
• Fluency in English, both verbal and written required
• Microsoft Office systems
• Commitment to Save the Children values

EXPERIENCE AND SKILLS

• Recommended a minimum of 2 years MEAL/program experience 
• Recommended a minimum of 2 years working in the INGO Field
• Highly developed interpersonal and communication skills, and knowledge of rapport building and probing techniques
• Experience in information management and IM systems
• Good experience in Microsoft Excel and Microsoft Power BI.

Good coordination and time management skills are highly recommended to smoothly manage reports and online systems

SKILLS AND BEHAVIOURS (SCI Values in Practice)

Accountability:

• Makes decisions based on professional expertise and experience without deferring unnecessarily to others.
• Shares knowledge and best practice on technical solutions so that others can make best use of that expertise.
• Actively seeks new ways to develop the application of technical and professional standards within the team

Delivering Results: ·

• Delivers timely and appropriate results using available resources · Takes responsibility for their work and its impact on others · Plans, prioritises and performs tasks well without needing direct supervision · Understands the link between their work and the organisation’s objectives.

 Innovating and Adapting:

• Suggests creative improvements and better ways of working.
• Seeks out and applies successful ideas from others to overcome challenges.
• Shifts tasks, roles and priorities to perform effectively under changing or unclear conditions
• Applies lessons learned to enhance future ways of working

 Collaboration & Working effectively with others:

• Actively listens to new and different perspectives and experiences of those they work with.
• Proactively supports team members and trusts their capabilities.
• Demonstrates understanding of their skills and how they complement those of others within diverse teams and groupsClarifies their role and responsibilities within the team to maximise impact
• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

 Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically