LOGISTICS COORDINATOR ASSISTANT Medecins sans Frontieres Spain
Médecins Sans Frontières (MSF) - Spain is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.
JOB CODE:
LS02800
SALARY:
1309 USD
Section/Unit:
LOGISTICS & SUPPLY
Grade Level:
7
Supervisor:
LOGISTICS COORDINATOR
No. of Post:
1
Duty Station:
RED SEA STATE - PORTSUDAN
Duration:
6 MONTHS WITH POSSIBILITY TO EXTEND
Closing Date:
18 August 2025
Background:
Assisting the Logistics Coordinator in specific activities and assuming some delegated tasks, according to his/her instructions and MSF standards and protocols, in order to ensure a proper logistics management in the capital and providing support to logistic activities in the projects
Duties and responsibilities:
Planning and supervising the logistics within the coordination base (repairs, equipment maintenance, stock management, cleanliness…), in order to ensure the best operational working conditions in the capital.
Supporting the Logistics Coordinator and/or the Mission Supply Chain Manager in organizing the ordering and transport of goods to the different projects, in order to comply with their needs in terms of quality and timelines
Organizing and supervising the fleet of vehicles in the coordination base (driver's schedules, vehicles maintenance, vehicles registration and insurance, fuel consumptions, etc.), in order to ensure coping with the transportation and movement needs.
Assisting the Logistics Coordinator with the checkup and supervision of the proper functioning of the computers and other communication and IT equipment, in order to ensure a continuous and appropriate flow of information and communication.
Ensuring repair and maintenance of generators and power back-up systems as well as cold chain equipment, water pumps and other technical equipment used or stocked in capital and informing the Logistic Coordinator in case of any further needs concerning technical equipment, in order to have everything running adequately
Supporting the LogCo in the planning and ensuring an appropriate emergency preparedness and response capacity (stocks, contacts, transport means, staff training), and participating in any emergency activity or exploratory visit, in order to ensure giving appropriate assistance to the population.
Informing the Logistics Coordinator in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will ease decision-making
MSF Section/Context Specific Accountabilities
Assist the Logistic Coordinator in drawing up logistics contracts and ensure their follow-up.
Through the Log base, take care of the maintenance and repairs of the houses and office.
Monitor all current expenses and payments for electricity, water and gas.
Take care of vehicle maintenance and repairs.
Take care of all car paperwork, including insurance and registration books.
Be prepared to participate in Explos and assessments in case of need
Minimum Qualification, Skills and Experience Required:
Education
Essential secondary education, Preferable university degree in Engineering or related studies.
Experience
Essential two years of previous experience in similar job.
Desirable with NGOs, in developing countries.
Experience in facilities management
Essential Experience in logistics & Context Management.
Applications must be submitted in English Language including:
Complete CV in English and copies of all certificates and Diplomas (Experience & Training Certificates and Education certificates, including Motivation letter).
Sudanese National ID/Passport.
Test and interview will be carried out in English.
Only short-listed candidates will be contacted.
Administrative conditions:
This job profile can be adapted and/or changed according to the evolution of the activities, evolution of the Mission. and the program needs.
The general conditions are detailed in the staff regulations, work contract and health policy.
Confidentiality is the basis for a trustful relationship between patient and health staff. It concerns the provision of privacy as well as the handling of individual personal/ medical information according to medical ethics.
Confidentiality is required and demanded at any time, violation of this will result in immediate administrative action!
YOU ARE PART OF MEDECINS SANS FRONTIERES:
You are expected to treat all the persons you get involved with (beneficiaries, soldiers, villagers, etc... respectfully without regard of their political or ethnical background. Do not speak about your political opinions and take the time to explain to as many people as possible about MSF mission and about our work in Sudan.
MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF. MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, and inclusive work environment. We believe this approach enhances our work and we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF. All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.
