In order to apply for this position, please fill in the form and upload the documents using this link: https://forms.gle/9MoyRhm6Ww4JmpPXA

Médecins Sans Frontières – Switzerland (MSF-Swiss) is a medical, humanitarian, impartial and international non-profit organization. MSF provides exclusively humanitarian and medical assistance to populations in need, without discrimination on the basis of race, religion, philosophy, or politics and is independent of any political, religious, military or economic power.

At MSF Switzerland, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas, and experiences work together to advance MSF's social mission and create better outcomes for our patients and the communities we work with.

We understand that some people may hesitate to apply for employment if they don't meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don’t fulfil every listed qualification. 

We encourage applications from individuals of all genders, ages, ethnicities, backgrounds, religions, beliefs, ability status, and all other diversity characteristics. 

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment.

MSF-Swiss is seeking to employ 1 (one) qualified candidate in the Khartoum Project for the position of Liaison Officer. Interested applicants may find the detailed job description of this position below.

Main Purpose of the position:

Give support to external administrative work and to the project team in obtaining necessary permits, as well as all official contacts, procedures and transportation of goods, according to applicable laws and MSF procedures, in order to ensure the smooth running of MSF activities.

Key Responsibilities:

• Together with the Operations and HR teams, ensure that all MSF staff has applied and obtained on time any visa, stay, or travel permits according to needs, and keep information on legal, administrative procedures 
• Ensure the project management are informed about ongoing processes, specific situations or changes in the procedures related to visas, travel permits, cargo permits etc.
• Know all the procedures that MSF needs to follow in order to transport goods and assist the Logistics and Operations teams in following these procedures.
• Follow up movements of MSF cargo in collaboration with the Logistics team and informs about any possible planned or extraordinary needs.
• Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the project with close collaboration with the Project Coordinator (PC) and PC Support.
• Arrange meetings related to administrative issues for the PC or the PC Support as well as attend them. Keep all documentation and files updated, properly filed and easily accessible for the internal users.
• Stay up to do date on all project movements in and out of Khartoum State and ensure that all vehicles, drivers, passengers, and cargo have the correct and approved travel documents (entry permit, exit permit, etc.).
• Ensure that all staff, visitors, and vehicles have valid travel documents to travel to project locations and key areas in Khartoum State.
• Maintain an accurate tracking of all travel documents for staff, vehicles, and cargo.
• Translate documents as requested.
• Support the HR and Finance team with ad hoc tasks as needed.
• Additional tasks may be delegated by the PC and PC Support.

Qualifications and requirements:

Education: Secondary education essential. Administration or communication related studies desirable.

Experience:

• Essential: 
  • Experience in similar jobs in the field of humanitarian aid with MSF or other NGOs 
  • Strong networking, negotiation, and diplomacy skills 

Language:  Arabic and English languages, high level command oral and written.

Knowledge:

• Essential computer literacy (word, excel, Internet/social media)
• Desirable: Strong knowledge of government procedures and requirements related to travel permits

All applications should at the minimum include:

• Accurate contact information (candidate’s primary and secondary phone number)
• Copy of the National identification document (National Number/national ID/Passport)
• Cover letter detailing your motivation for this specific position
• Complete CV, detailing the applicant’s education, professional experience
• Copies of relevant diplomas and certificates mentioned in the CV
• Contact information of previous employer(s) and other references

Acknowledgment:

The tasks and responsibilities mentioned in this job profile are not exhaustive, other tasks or accountabilities can be required temporarily by the line manager and/or the functional manager according to the needs of the mission without a new job profile. This document can be modified over time according to changes in the organization, the mission and/or the project. Changes will be formalized in a new job profile. The job profile is an integral part of the contract.

!!! Please note that your application will only be considered if you filled in this application's Google Form and uploaded all the required documents through the same survey !!! Incomplete applications will not be considered !!!

In order to apply for this position, please fill in the form and upload the documents using this link: https://forms.gle/9MoyRhm6Ww4JmpPXA