• Supervising material orders and dispatching in order to ensure rational use.
• Receiving orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability.
• It includes: 
• Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards in order to ensure continuous availability.
• Ensuring correct fill in entries on the stock cards and software.
• Carrying out or participating in regular inventories including EPREP stock.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
• Preparing orders of the different consumption units (departments, wards, others), ensuring proper packaging and dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor.
• Informing Pharmacy Supervisor as soon as stock reaches alert limit
• Controlling warehouse facilities in order to ensure materials are kept in good keeping conditions, it includes:
• e.g. Monitoring temperature in the warehouse and ensuring that products requiring cold chain are suitably stored and transports received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols.
• Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department, maintaining refrigerating equipment.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising page 1 of 2 in the course of the work, particularly with regards to damage, loss, attempted break-ins or theft in the warehouse.
• Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Preparing reports and passing it to the supervisor.

MSF Section/Context Specific Accountabilities

• Ensure regular and accurate updates of the tools of central pharmacy and project expanded EPREP, ensure is inventoried and properly identified, every scenario is clearly labelled and the content of every box/shelf  is clearly visible and accessible for all the team, to facilitate rapid access in case of urgent needs.
• Maintain a well-organized and up-to-date stock card system for each item, ensuring alignment between physical stock and theoretical stock. Analyze any discrepancy between the stock cards, the software (Isystock) and the physical stock.
• Closely monitor items approaching expiry within six months, proactively flagging them to the supervisor for appropriate action (donation proposal, return of articles or stock reallocation) in accordance with MSF protocols.
• Maintain a clean, orderly, and logically structured pharmacy layout, assuring that all the items on the shelves are properly labelled and the bulk stock on the pallets are identified and labelled, making a map of the pharmacy stock. A proper segregation of EPREP and regular stock in appropriate zones (reception/dispatch, expiry, quarantine, and expired items area) is required.
• Contribute to the preparedness and quick mobilization of medical supplies during emergency responses.
• Monthly update the register of expired or damaged medicine/drugs, and the categorization for easy disposal.

Interested candidates are requested to submit their application to the Labor Office in White Nile - Kosti, in a sealed envelope mentioning (MSF Spain – application for PHARMACY STOREKEEPER)


Applications must be submitted in English Language including:

• Complete CV in English and copies of all certificates and Diplomas (Experience & Training Certificates and Education certificates) (including Motivation letter).
• Sudanese National ID/Passport.

Test and interview will be carried out in English.

Only short-listed candidates will be contacted.

Administrative conditions:

• This job profile can be adapted and/or changed according to the evolution of the activities, evolution of the Mission. and the program needs.
• The general conditions are detailed in the staff regulations, work contract and health policy.

Confidentiality is the basis for a trustful relationship between patient and health staff. It concerns the provision of privacy as well as the handling of individual personal/ medical information according to medical ethics.

Confidentiality is required and demanded at any time, violation of this will result in immediate admin­istrative action!

YOU ARE PART OF MEDECINS SANS FRONTIERES:

You are expected to treat all the persons you get involved with (beneficiaries, soldiers, villagers, etc... respectfully without regard of their political or ethnical background. Do not speak about your political opinions and take the time to explain to as many people as possible about MSF mission and about our work in Sudan.

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association.

Each individual working with MSF does it out of conviction and is ready to uphold the values and

principles of MSF.

MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, & inclusive work environment. We believe this approach enhances our work & we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF.

All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.

We thank you for the interest to work with MSF and for applying for this position.