Base Manager 

The Danish Refugee Council (DRC), one of the world’s leading NGOs, with a focus on responding to displacement, have been registered in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Kordofan, Gedaref, Port Sudan, and White Nile. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.

POSITION PROFILE

The Base Manager will be responsible for the overall facilitation of DRC operations in the base office and sub-office area of responsibility (AoR), including representing DRC with stakeholders, directly managing field-level safety, ensuring proper human resourcing and supporting with programme monitoring and logistical support as needed. This role must work in close coordination with Programme Managers in the various sectors and the Supply Chain Manager.

DUTIES & RESPONSIBILITIES

Field Coordination 

• Hold weekly coordination meetings for senior staff, recording minutes and action points.
• Hold fortnightly meetings with individual programme sector teams and supply chain team to ensure procurement and logistics needs are being properly prioritized.
• In partnership with the Supply Chain team, develop appropriate movement plans on a weekly basis to ensure field teams are able to implement activities effectively.
• Facilitate the arrangements for Grant Management Meetings, ESMT, and planning meetings.
• Regularly visit sub-bases to provide adequate support to the Sub-Base Coordinator and ensure he/she is providing adequate facilitation to programme and support teams in the sub-office area.

Administration Management

• Ensure smooth day-to-day operation of the DRC Base Office and Guest House as required.
• Ensure strong relationships with local administrators and authorities, including following up with official paperwork and permissions, compliance with HAC procedures and reporting, and holding regular update meetings with HAC and Line Ministries. 
• Represent DRC at relevant humanitarian coordination meetings. 
• Establish strong relationships with NGOs and UN agencies operational in the AoR.
• Facilitate visits from external parties, including donor representatives.
• Maintain meeting records and minutes electronically to inform weekly updates to senior management.
• Provide line management to the Human Resources and Administration Officer and ensure they are performing their duties in a timely manner, including tracking of recruitments and flights.

Safety and Communication

• Act as the ‘Safety Focal Point’ (SFP) for the entire AoR.
• Provide briefings for staff arriving from other field sites or Khartoum within 3 hours of arrival.
• Keep informed about local safety issues and concerns to ensure that staff have the appropriate information to deliver programming in a safe manner in the AoR.
• Accountable for the routine and timely submission of the Minimum Operational Safety Standards (MOSS) and the Safety Level System (SLS) in accordance with DRC global policy.
• Responsible for development of a Safety Improvement Plan (SIP) for the Area of Responsibility to continually improve performance against the MOSS.
• Provide weekly safety reports to the Extended Senior Management Team (ESMT).
• Ensuring that critical incidents effecting DRC operations are reported to the Senior Management Team (SMT) immediately.

Monitoring and Reporting

• Regularly visit field sites to monitor programme implementation and seek local feedback.
• Support the preparation of narrative reports and proposals by providing contextual updates and needs assessments, as required. 
• Stay abreast of developments in the humanitarian context in Sudan and provide timely analysis on key issues on a regular basis.

Additional Tasks

• Other relevant duties as directed by the Country Director.
• The Base Manager may be required to stay overnight in remote environments as needed.

SKILLS AND EXPERIENCES

• Minimum five (5) years of work experience within the humanitarian/development sector, including: 
  • At least three (3) years’ experience coordinating emergency programming activities. 
  • At least two (2) years of experience managing all aspects of a field office, including human resources, finances, logistics, administration and programme supervision.
• Fluency in English and Arabic (speaking, writing, reading).
• Strong computer skills including Word, Excel, PowerPoint and Outlook
• Effective verbal and written communication, multi-tasking, organizational, and prioritization skills
• Demonstrated experience and ability to professionally and appropriately represent the organization and negotiate and defend DRC’s interests in line with the Humanitarian Principles.
• Strong knowledge of the local context, experience managing safety is an advantage.

EDUCATIONAL QUALIFICATIONS

• University Degree (Bachelors) in Social Sciences, Management or another relevant subject.

LANGUAGES  

• Advanced English proficiency
• Fluency in local language.

ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES 

• Striving for excellence: You focus on achieving results while maintaining efficient processes. 
• Collaborating: You engage with relevant stakeholders and encourage constructive feedback.
• Taking the lead: You take ownership of tasks and are open to innovation.
• Communicating: You are clear, concise, and respectful in your communication.
• Demonstrating integrity: You uphold and promote the highest ethical standards and DRC's Code of Conduct. 

POSITION DETAILS

• Type of contract: National
• Contract Length: 12 Months
• Band: F2 - Management
• Duty station: Omdurman
• Start date: As soon as possible
• Closing Date for Application: 24 January 2025

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees.

WHAT WE OFFER       

1. Two Bonuses (during two Eid festivals)
2. Relocation Allowance
3. National Social Insurance 
4. Medical Insurance Allowance 
5. Excellent Working Environment and Opportunity for Growth
6. Various Learning and Development Platforms

APPLICATION PROCESS

1. Applications must be submitted through the mentioned link on the page by clicking on Apply Button.   
2. All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.   
3. Mentioning three referees' details of your present supervisor and HR along with past employment supervisor with CV.

Note: Applications sent by email will not be considered. In addition, DRC doesn’t charge any fee for any of its recruitment process & believes in equal opportunity in employment regardless. 

If you have questions, you can visit our FAQ page. 

For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates are particularly encouraged to apply to bridge the gender gap. 

Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, 

marital status, or other protected characteristics.   

***FRAUD ALERT***

It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Sudan. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment.