PROGRAM/DEPARTMENT SUMMARY:

The Mercy Corps Finance Department is responsible for all financial functions in Sudan, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

GENERAL POSITION SUMMARY:

Working in the Finance Department under the direction of the Finance Director, the Subawards and Compliance Officer is responsible for monitoring subgrants and subgrantees to ensure compliance with the terms and conditions of the subgrant agreement.  The Subawards and Compliance Officer is also responsible for tracking subgrants and subgrantee requirements and for maintaining all subgrant financial files.

ESSENTIAL JOB FUNCTIONS: 

1. Conduct subgrantee pre-award assessments and recommend modifications to the subgrant agreement and/or monitoring plan to lessen financial and compliance risks.
2. Assist in the preparation and review of subgrant agreements.
3. Provide on-going training and support to subgrantees in Mercy Corps and donors subgrant financial procedures and assist in conducting formal subgrantee training workshops.
4. Review subgrantee financial reports for correctness and completeness and ensure that reports are submitted on time.
5. Assist in subgrantee site audits and prepare site visit reports.
6. Follow up on all subgrant compliance issues and audits and document resolutions.
7. Maintain subgrant tracking as well as financial files in accordance with the Field Finance Manual and Subaward Financial Management Policy
8. Process subgrantee payments and reconcile subgrant financial tracking to general ledger reports.
9. Assist in subgrant close-outs ensuring that all requirements of the subgrant agreement have been met and that subgrant funds have been properly settled.
10. Assist Finance department in providing compliance training for MC staff.
11. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
12. Other duties as assigned.

SAFEGUARDING RESPONSIBILITIES
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Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
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Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
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Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

SUPERVISORY RESPONSIBILITY:
None

ACCOUNTABILITY:

Mercy Corps team members are expected to support all efforts toward accountability, specifically 
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

REPORTS DIRECTLY TO: Subawards and Compliance Coordinator

WORKS DIRECTLY WITH: Finance Department, Operations Department, Program Managers, MCG/MCE HQ Compliance, and others

KNOWLEDGE AND EXPERIENCE: 
• Three or more years of finance experience, including budgeting and grant management or auditing.
• A university degree in finance, accounting or a related business field is required.  
• Two years experience in the Finance Department of a non-governmental organization is preferable.
• Good understanding of major international donor rules and non-profit accounting
• Prior experience with computerized general ledger software.
• Advanced computer skills in MS Office programs, particularly Excel and Access.  
• Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is considered a plus
• Excellent oral and written English skills

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

KNOWLEDGE AND EXPERIENCE: 

• Three or more years of finance experience, including budgeting and grant management or auditing.
• A university degree in finance, accounting or a related business field is required.     
• Two years experience in the Finance Department of a non-governmental organization is preferable.
• Good understanding of major international donor rules and non-profit accounting
• Prior experience with computerized general ledger software.
• Advanced computer skills in MS Office programs, particularly Excel and Access. 
• Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is considered a plus
• Excellent oral and written English skills

SUCCESS FACTORS:
The ability to interact effectively with international and national personnel is required.  A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.  A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  The ability to effectively monitor subgrantee compliance as well 

Living Conditions / Environmental Conditions

The position is based in Gedaref and it requires up to 40% travel to support country programs, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited. Housing for this role is in individual housing and staff will have access to good medical services and the living situation is of a high standard.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Team Efficiency and Effectiveness

Achieving our mission starts with how we build our team and collaborate. By bringing together individuals with a variety of experiences, backgrounds, and perspectives, we strengthen our ability to solve complex challenges and drive innovation. We foster a culture of trust and respect, where every team member is valued for their contributions, empowered to reach their full potential, and motivated to do their best work.
We recognize that building a strong and effective team is an ongoing process, and we remain committed to learning, improving, and growing together.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out different backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics 

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.
As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline (integrityhotline@mercycorps.org).