Supply Chain Assistant-Procurement
Danish Refugee Council
 Vacancy No: 129917
 Section/Unit: Supply Chain
 Grade Level: I Non-Management
 Supervisor: SUPPLY Chain TL
 No. of Post: 1
 Duty Station: Golo Base
 Duration: 12 Months
 Closing Date: 17 July 2025

 
 Background:

The Danish Refugee Council (DRC), one of the world’s leading NGOs, with a focus on responding to displacement, have been registered in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Kordofan, Gedaref, Port Sudan, and White Nile. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.

 

POSITION PROFILE

 

The Supply Chain Assistant main objective is to provide support in the Supply chain department in efficient and effective procurement implementation and smooth running of departmental operations of the capital office with emphasis 

support procurement staff and functions including implementation of DRC Dynamics. The role expected to contribute to strengthen the overall supply chain functions for procurement. This position will also ensure implementation of audit recommendation related to procurement. 

 

He/ She will be expected to assist on sourcing supplies and service, through RFQ for capital office, establishing frame work agreement with support of SCTL, ensuring that all procurement operations are managed and maintained in an efficient manner from PR to final delivery. as per DRC’s internal and donor procedures & as per the Operations Handbook.



 
 Duties and responsibilities:

Key Responsibilities: 

Procurement Support

  • Assist Supply Chain Officer (SC) and Specialist (SCS) in sourcing supplies and services, supporting market assessments at the national and regional levels (Capital office in Golo).
  • Ensure that all procurements adhere to DRC Operations Handbook guidelines and meet donor requirements.
  • Support SC Officer and Specialist in managing procurements, from Purchase Requisition (PR) to final delivery, including drafting Comparison of Tender Receipts (CTR) and preparing comparison statements.
  • Assist with Invitation to Bid (ITB) management tasks, including TOC reports, technical analysis, and contract awards.
  • Help establish Framework Agreements (FWAs) for key program items and routine administration needs, such as bulk purchases for stationery and groceries, ensuring these practices extend to field locations.
  • Develop and maintain a Vendor Database following comprehensive market surveys.

Procurement Tracking & Archiving

  • Ensure all procurement trackers are updated regularly for the Capital office.
  • Maintain systematic and computerized records for Low-Value Orders (LVO) and Request for Quotation (RFQ) processes.
  • Ensure all procurement checklists are fully updated, verifying that no documents are missing. Scan and upload all ITB and RFQ documents to SharePoint.
  • Support SC Officer and Supply Chain Team Leader (SCTL) in processing payments.
  • Archive all procurement-related documents in accordance with DRC Supply Chain E-Archiving protocols.

DRC Dynamics ERP System

  • Ensure proper application of DRC Dynamics Supply Chain Processes, focusing on Procure to Pay (P2P) and Asset Management.
  • Utilize reports and data analytics from the ERP Supply Chain System to enhance supply chain performance.

 
 Minimum Qualification, Skills and Experience Required:

Experience and technical competencies: (include years of experience) 

  1. Minimum 3 years of experience in humanitarian logistics management within the field of Supply Chain Management, Fleet Management, Asset Management, and Distribution Support
  2. At least 2 years' experience in warehouse management
  3. Knowledge and experience of dealing with service providers and contractors’ management
  4. Proven Management and supervision skills, team player and proven commitment to accountability practices. 
  5. Excellent computer skills in MS Word & Excel, as well as experience working with an ERP system
  6. Experience with standard procurement procedures and documentation.
  7. Experience with construction and site project management
  8. Experience with auto mechanics or electrical installations
  9. Experience working in an INGO
  10. Stable and robust character.
  11. Strong analytical and conceptual skills. 

EDUCATIONAL QUALIFICATIONS

 

 (include certificates, licenses etc.)

Experience in Logistics and Supply Chain Management, Business administration or related field.

 

LANGUAGES:

  

 (indicate fluency level)

Fluent in both oral and written English


ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES 

  • Striving for excellence: You focus on achieving results while maintaining efficient processes. 
  • Collaborating: You engage with relevant stakeholders and encourage constructive feedback.
  • Taking the lead: You take ownership of tasks and are open to innovation.
  • Communicating: You are clear, concise, and respectful in your communication.
  • Demonstrating integrity: You uphold and promote the highest ethical standards and DRC's Code of Conduct. 

POSITION DETAILS

  • Type of contract: National
  • Contract Length: 12 months
  • Band: NM. I
  • Salary Range Starting from (p.m.): 1,025 USD  
  • Duty station: Golo
  • Start date: As soon as possible
  • Closing Date for Application: July17,2025

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National employees. For questions regarding the vacancy, please contact (alamin.hamid@drc.ngo}

 

WHAT WE OFFER       

  1. Two Bonuses (during two Eid festivals)
  2. Relocation Allowance
  3. Contribution to National Social Insurance and Pension Fund
  4. Health Insurance including family
  5. Group Personal Accidental Insurance
  6. Excellent Working Environment and Opportunity for Growth
  7. Various Learning and Development Courses

APPLICATION PROCESS

  1. Applications must be submitted through the mentioned link on the page by clicking on Apply Button.   
  2. All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.
  3. Mentioning three referees' details of your present supervisor and HR along with past employment supervisor in the CV.

Note: Applications sent by email will not be considered. In addition, DRC doesn’t charge any fee for any of its recruitment process & believes in equal opportunity in employment regardless. 

If you have questions, you can visit our FAQ page. 

For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.

 

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates are particularly encouraged to apply to bridge the gender gap. 

 

Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, 

marital status, or other protected characteristics.   

 

***FRAUD ALERT***

It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Sudan. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment. 


 

 

 



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