About Invisible Children: 

Headquartered in Washington, D.C., Invisible Children (IC) is an international non-profit organization working to end violent conflict and exploitation facing our world’s most isolated and unprotected communities. We partner with local visionaries in volatile conflict zones to build community-led initiatives and drive global policy change to end violent conflict and ensure communities have the safety they deserve. 

JOB PROFILE

The role of the Finance Assistant is to manage the financial and accounting function of Invisible Children’s West Darfur programs and provide financial oversight of West Darfur local partners to  ensure that Invisible Children's and the donor’s procedures and policies are respected and adhered to.

POSITION IN THE ORGANIZATION

This role works under the hierarchical supervision of the West Darfur Head of Office and technically under the Sudan Finance Officer. 

This position bases in Geneina, West Darfur partner office but may require travel to field. 

KEY AREAS OF RESPONSIBILITY: 

Essential duties and responsibilities include the following but are not limited to those detailed below. Other duties that are in line with relevant skills, experience and role may be assigned by Line Manager, and IC’s HQ finance team in Washington DC. 

Financial Oversight of Local Partners:

• Supporting the Finance Officer in the management and oversight of financial aspect of IC partnerships in West Darfur and Darfur region in general: 
• Support on the review of partner financial reports and supporting documentation, providing feedback to partners as necessary and flagging any compliance and financial management issues in coordination with the Finance Officer.
• Support the Finance Officer in the management and tracking of partner budgets and financial reporting deliverables, inform the Finance Officer of any potential issues with spending and financial reporting.
• Assist in reviewing and prepare partner cash requests, ensure a tracking system and matching of advance payments and expenses reported.

CASH

• Receive and disbursement of cash for approved purchases; accounting of cash advances and liquidation documents. 
• Facilitate cash advances to West Darfur staff of Invisible Children with a prior approval from the Sudan Country Director.
• Make sure all supporting documents are in place before making any payment.
• Reconcile Cash Counts SDG & USD weekly, when the time of replenishment and monthly.
• Maintain Cash Receipts and Payment vouchers for West Darfur office.
• Safeguard Invisible Children funds.

ACCOUNT RECEIVABLE & PAYABLE

• Monitor unsettled advances and submit to Finance Officer for monthly payroll deduction.
• Process payment PIT USD & SDG on time and maintain files of receipts and any other related documents. 

BANKING

• Banking as necessary and keep the check books in a safe/protected place. 
• Collect cash from the bank/money transfer institutions as required.
• Maintain bank transfers record sequentially in coordination with Finance Officer.

GENERAL ACCOUNTS

• Make sure all West Darfur financial transactions and payments comply with IC procurement policies and procedures. 
• Ensure payment request vouchers are properly filled out and appropriately approved.  All transactions are adequately supported and auditable.
• Make sure that West Darfur bills / vouchers and other necessary supporting documents against cash advance are submitted by the staff as per policies, procedures and guidance.

PAYROLL

Make monthly salary bank payment transfer to West Darfur staff based on the payroll.

RECORD KEEPING

• Maintain all West Darfur documents (both hard and soft copies) properly with respect to any financial payments and receipts transactions as per IC policies, procedures and guidance.
• Ensure that West Darfur financial documents are filed and labeled in a logical, orderly and neat manner in order to provide for security of documentation, ease of accessibility and the preservation of records.
• Keep West Darfur bills/vouchers or any cash transaction documents in a protected place. No non-finance staff should have access to any documents without your presence.   Ensure documents are returned to their respective files.
• Compile and scan West Darfur monthly reconciliation partner reports and their supporting documents.

OTHER

• Contribute towards improvement of financial management systems including internal control systems.
• Keep supervisor informed of all activities including concerns on a regular basis
• Follow IC policies, procedures and protocols as outlined and instructed by the management of IC. 

Carry out any other special responsibilities occasionally assigned by supervisor or/ Finance Officer and Country Director. 

Minimum Qualification, Skills and Experience Required:

BSc Accounting, degree in Accounting, other related field. 

2 years of INGO or 4 years of bank experience 

Good Microsoft Word and Excel Skills

Fluency in spoken and written English and Arabic

Desirable:

Field-based working experience with knowledge of West Darfur context. 

Females are highly encouraged to apply.

To Apply:

Interested candidates should apply and submit a cover letter, a CV, expected salary and details of at least 2 referees to procurement@invisiblechildren.com. Please include your name and the position you are applying for in the subject line. Applications will be reviewed as received; the vacancy will close once a suitable pool of candidates has been identified for the interview process.