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Background:
Supervising and monitoring the implementation the logistics activities in the project related to his/her technical activity or activities (Construction, ICT, WHS, Workshop, etc.) according to MSF standards, protocols and procedures in order to ensure the efficient running of MSF systems, infrastructure and equipment of the project.
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Duties and responsibilities:
- Supervising and monitoring on a day-to-day basis the implementation of his/her technical activity/activities in the project ensuring compliance to MSF standards, protocols and procedures. Including one or more of the following activities:
- Construction: all technical and scheduling aspects of the building and rehabilitation activities in the project
- ICT: installation and maintenance of the systems and communications' software and hardware
- Workshop: the daily mechanical servicing activities of equipment and vehicles in the capital and project
- Other technical logistics activities
- Supervising and leading the logistic team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule; organising and leading meetings of the team and participating in the staff selection and training
- Planning and supervising the HR processes (recruitment, training, performance evaluation and internal, external communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required for the activity
- Managing and organizing the materials and tools needed for his/her activity/activities which includes inventory of stocks, receipt and processing of orders, keeping records of received goods and checking the monthly consumptions of consumable items
- Planning together with the line manager, the required checks and maintenance activities of the set-up/systems of his technical activity/activities
- Participating in monthly reports according to guidelines and implementing reporting practices and protocols
- Performing delegated tasks according to his her speciality and as specified in his/her job description
MSF Section/Context Specific Accountabilities - Supervise and manage all technical activities related to infrastructure and equipment, ensuring they operate efficiently and comply with MSF standards.
- Oversee the proper functioning of key technical systems, including power supply, water supply, and sanitation in the office and guesthouse.
- Directly supervise the Base and Facility Officer, Head of Drivers, and Movement Monitoring Officer, ensuring they execute their responsibilities efficiently and in line with organizational expectations.
- Provide guidance, training, and support to these roles, ensuring they have the skills and resources to meet performance standards.
- Organize regular team meetings and review performance to ensure alignment with overall mission goals.
- Ensure the proper maintenance of all technical and operational infrastructure, including vehicles, facilities, and equipment.
- Develop and implement preventive maintenance schedules for base facilities, ACs, solar panels, cold chain fridges, vehicles, and generators.
- Ensure the full implementation of movement SOPs in Port Sudan.
- Liaise with the HR team to provide driver and vehicle details for TP application purposes.
- Provide movement briefings a day before the movement date for all interstate movements starting from Port Sudan.
- Collaborate with the MTR to develop and execute technical and logistical plans that support overall Port Sudan office activities.
- Ensure all activities comply with safety, health, and environmental regulations.
- Implement fire safety measures in the Port Sudan office, ensuring compliance with fire safety regulations and protocols
- Conduct regular safety audits for facilities, vehicles, and technical systems to minimize risks and ensure a safe working environment.
- Ensure adherence to MSF’s policies, Port Sudan's local security protocols, and best practices.
- Prepare detailed reports on the status of technical activities, including maintenance, infrastructure, and logistics in Port Sudan.
- Maintain accurate records of technical infrastructure, vehicle maintenance, and movement logs.
- Ensure proper reporting and documentation of any incidents or operational challenges, as well as the implementation of corrective actions.
- Serve as the first point of contact for any technical issues in the coordination office, ensuring timely resolution and minimizing disruptions to operations.
- Coordinate with the MTR and other departments to resolve complex issues affecting operations.
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