United Peace Organization UPO is Sudanese national organization that has been established in 2009 and registered with Humanitarian Aid Commission HAC in Sudan with vision to promote peace and development.

 UPO working since 2010. UPO seeks to build peace in Sudan through conflict mitigation and reconciliation, inspiring and furnishing the local communities with sufficient and life changing skills to capacitate and empower their living. We see a more peaceful and socio-economically and politically advanced Sudan.

OUR VISION 

We seek to build social justices and cohesion, empower community with life changing skills, and build their resilience to inspire peace. 

OUR MISSION STATEMENT

• Addressing the most pressing needs and challenges facing communities 
• particularly women, children and youth in fragile and conflict affected States
• Empower the community to build social cohesion and inspire peace. 

Building community life changing skills to build their resilience in the face of poverty, shocks and stress they face in the war-torn areas

Reports to: Executive Director.

Staff directly reporting to this post: Finance officer, Finance assistant, Accountant, Deputy finance Manager 

• Establish guidelines for budget and forecast preparation and prepare the annual budget in consultation with and Executive Director.
• Assist Program Manager and Project Managers with the preparation of budgets for funding applications.
• Maintain financial records for each project in a manner that facilitates management reports.
• Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders 
• Provide accurate and timely reporting on the financial activity of individual projects
• Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements
• Advise on appropriate technology that meets the organization's information requirements and financial resources 
• Monitor risk management policies and procedures to ensure that program and organizational risks are minimized
• Maximize income where possible and appropriate
• Negotiate with Bank for lines of credit or other financial services as required and appropriate.
• Manage and directly supervise a team of qualified and experienced staff in Sudan and oversee a total of Seven finance staffs based in the field 
• Supervise and coach field finance staff and other staff as requested by the Representative; ensure that each member of the finance team has a clear job description and receives regular feedback on performance. Pursue an active policy of capacity building of the local finance staff.
• Supervise the preparation of all mandatory monthly and yearly accounts including the monthly finance and management reports for the Executive Director of the UPO, ensuring that accounting policies are properly and consistently applied and to submit such accounts in accordance with the deadlines in the UPO Finance Manual. Supervise the preparation of separate financial reports for funding agencies such as the UN and other international etc. in accordance with the terms of the contracts.
• Prepare cash flow projections in accordance with procedures and manage the cash flow of the country program in order to ensure that sufficient funds are always available. Where required, submit requests for installments of funds from funding agencies in a timely manner, ensuring a reliable cash flow for the program.
• Responsible for overall control of expenditure against budget for all projects. The Finance Manager will provide to program staff regular and accurate financial reports and analysis to inform timely and cost-effective project management and decision-making.
• Assist in the preparation of, and verify the accuracy of, budgets for all project proposals, Project Documents (PDs, bilateral applications to institutional donors and any other projects.
• Ensure the compliance with the UPO Operations Manual, including procedures for electronic data storage, backups, and security.
• Ensure that purchasing is carried out in accordance with the UPO Procurement Policy including review and improvement of systems as needed.
• Liaise at the appropriate level with banks, tax authorities and other financial institutions.
• Co-ordinate the taking out of and the renewal of insurance as required by law for national staff, vehicles, as well as public liability insurance, fire insurance, etc. Prepare and submit to, if applicable, monthly reports on visitors and other persons to be included under the group insurance policies.
• Assume responsibility for up to date and correct inventories of all project equipment, including the Asset Register.
• Monitor the payment of salaries and allowances of local staff; ensure the timely payment of taxes, insurance and benefits, and ensure the maintenance of accurate payroll records.
• Ensure that all staff settle advances and/or loans in line with established policy and procedures and that all accounts are settled at the time of termination of service.
• Act as contact with external auditors on accounting matters and, in consultation with country director, to make available to them all records required for the purpose of auditing the accounts, including any additional audits for funding agencies. Ensure that internal controls are properly in place, including regular visits to project offices.
• Work with administrative staff and the Director to ensure smooth office operations and cost savings where possible.

• PAYROLL PREPARATION AND ADMINISTRATION:
• OTHER DUTIES
• Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner.
• Negotiate and manage the employee insurance and benefits plans.
• As may be assigned by the direct supervisor. 

MAJOR CHALLENGES:

• To assure highest standards of financial management and accountability of UPO and donor policies and international standards
•    The applicants are expected to share the core values of our organization

1. ESSENCIALQUALIFICATIONS AND EXPERIENCE

• Master's/bachelor’s degree in accounting, Finance, Economics, or related field.
• CMA certification preferred.
• At least 9 years of experience in finance and resource management with reputable INGOs/NGOs in senior roles within humanitarian/emergency contexts, particularly in Sudan or similar settings.
• Proven experience in senior finance roles in complex/emergency situations, including strategy development.
• Strong leadership, analytical, and organizational skills with experience in management and supervision.
• Team-oriented, adaptable, with excellent communication skills.
• Proficient in computer skills and results management.
• Ability to mentor, delegate, and provide guidance to staff.
• Strong team-building capabilities.
• Willingness to relocate to Port Sudan.

UPO does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents

How to apply

Please submit your CV and cover letter to career@unitedpeace.org or through Sudan job