Vacancy: LIAISON OFFICER @ Medecins Sans Frontieres Belgium Closing: 20/April/2025

LIAISON OFFICER
Medecins Sans Frontieres Belgium

Médecins Sans Frontières (MSF) translates to Doctors without Borders. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of tens of thousands of health professionals, logistic and administrative staff - bound together by our charter. Our actions are guided by medical ethics and the principles of impartiality, independence and neutrality. We are a non-profit, self-governed, member-based organisation.

MSF was founded in 1971 in Paris by a group of journalists and doctors. Today, we are a worldwide movement of nearly 65,000 people.

www.msf.org/belgium

Vacancy No: 1

Salary: USD 986.26

Section/Unit: HR and Admin

Grade Level: 5

Supervisor: HRCo

No. of Post: 1

Duty Station: Port Sudan

Duration: 6 months

Closing Date: 20 April 2025


	Duties and responsibilities: Give support to external administrative work and to the coordination team in obtaining working/travel permits, as well as all official contacts, procedures and importation of goods, according to local and international laws and MSF procedures, in order to ensure the smooth running of MSF activities. Together with the HR Co, ensure that all MSF staff has applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures Maintain the support travel service in HQ informed about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc.. Know all the procedures that MSF needs to follow in order to import goods from any country and assist the mission in following these procedures, in cooperation with the LogCo and the logistic department of the mission. Follow up clearances of MSF cargos and informs about any possible planned or extraordinary needs. Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission. Arrange meetings related to administrative issues for the Head of Mission or the HRCO as well as attend them. Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses and other relevant details. Ensure, together with the MCT members that all MSF activities are running lawfully and in agreement with the Memorandum of Understanding in all administrative or customs related issues and inform about any possible risks or problems. Ensure promoting and sharing MSF principles and values at all levels. Keep all documentation and files updated, properly filed and easily accessible for the internal users. This job description may be amended in line with the activities or evolution of the Mission. By signing, the employee acknowledges that he/she has read, understood and accepted this document.
	Minimum Qualification, Skills and Experience Required: Education: Secondary education essential. Administration or communication related studies desirable Experience: Essential previous experience of at least one year in related relevant positions, in MSF or other NGOs.
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