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Duties and responsibilities:
- Execute administrative and legalrelated tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time pay- ments.
- Implement cash management proceduresin orderto ensurethe highestcontrol and security, and ensure cash availability.
- Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
- Enter data into the HR database and personal files and keep them up-to-datein order to facilitate HR pro- cesses management.
- Update Social security Tax office employee files in order to meet legal requirements and duties.
- Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirementswhile defending MSF ’s interests.
- Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
- Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
- Process the payment to suppliers and keep strict on all documentation involved, informing the administra- tion manager of any sort of disparity.
- Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
- Make all administrative information available to the staff (posting, meetings, etc.)
- Classify and prepare all accounting pieces as requested by the Administration Manager.
- File the accounting documents and enter the accounting pieces in the accounting software, with the sup- port from the Administration Manager and/or the Accounting Manager (ACMA).
- Support the Administration Manager in translating documents into local language. Assists the Adminis- tration Manager in meetings upon request.
- Implement cash management procedures in order to ensure the highest controland security, assisting the Project Fin Manager in monthly monetary planning in order toensure the cover- age of daily needs, advances on salaries, payment of suppliers, etc.
- Checking the validity of invoices, approvalsignatories, and correctness of account codes.
- Process the payment to suppliers and keep stricton all documentation involved, informing the Project Fin/HR Manager of any sort of disparity.
- Control and monitor cash payments from the cashboxand coding and recording cash transac- tions in the daily UniField accounting system.
- Perform mid-weekand weekly cash counts and investigating any discrepancies and share the cash reconciliation to coordination (FAM).
- Follow up on cash operational advancesand ensuring they are duly settled.
- Ensure paymentof social securitycontribution, tax and Zakat contribution for staff projectto relevant authorities.
- Make all financial administrative information available to the suppliers and staff (posting, meetings, etc.), supportthe Project HR/Finance Manager and assistin meetings upon request.
- Carrying out bookkeeping documentation (complete authorization & accounting stamp)and send to Finance Coordinator timely basis.
- Make sure all the rental agreements, MOUs are timely scanned and kept on SharePoint Including a Contract summary overview.
- Ensure all the financial and payment files with the supporting documents are kept in the files, stamped and signed well, Bar codes are placed, lastly scan monthly book keeping files and keep in the designated folder on SP.
- Review Trade Payable accountmonthly bases and perform balancepayment to suppliers.
- Sub account management for International Mobile Staff, assuring they maintain a credit every end of month. Preparing Monthly Money Request(MMR) and treasury based on need for each department.
- Performs monthly accounting closure, starting with monthly cash and bank reconciliations. Helping the Fin/HR managerin monthly reportsand other unlimited Administration tasks when needed.
- Any other task assigned by supervisor.
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