Medecins sans Frontières (MSF) is an international humanitarian, non-governmental 

Organization providing assistance to people in need as a result of natural an man-made

Disasters, irrespective of race, religion, or politics, MSF Switzerland (MSF-CH) is seeking

To employ, a qualified candidate for the following position: 

Administrative specialist responsible for the management of staff movements and associated processes according to MSF's standards and procedures and the local legislation in order to ensure the smooth running of MSF's activities Social media has changed the way people find, consume and react to information. The MSF mission in Sudan is moving towards introducing digital media capacities to be able to connect with Sudanese social media users, to build an online community and to better communicate about MSF’s projects and principles. It is now seeking a Social Media Officer to help support the planning and implementation of a social media presence for MSF in Sudan.

• In conjunction with headquarters, managing visas, plane tickets and associated required processes for the arrival and departure of international staff from the country
• Coordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters
• Ensuring contact with external partners to stay informed on policies and procedures related to movements, entry/work regulations (immigration, UN, airline companies…)
• Being responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)
• Ensuring the update of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation/lists).
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility (administrative assistants, housekeeping staff)in order to im-prove people capabilities and to ensure both the sizing and the amount of knowledge required 
• Being in charge of the preparation of per diems, modes of telecommunication, and housing/rooming assignments ensuring proper management of guesthouses (furniture, cleaning, food).

ACKNOWLEDGMENT: 

The tasks and responsibilities mentioned in this job profile are not exhaustive and other tasks or accountabilities can be required temporarily by the line manager and/or the functional manager according to the needs of the mission without a new job profile. This document can be modified over time according to changes in the organization, the mission and/or the project. The changes will be formalized in a new job profile. The job profile is an integral part of the contract.

Applications must include the below document:

• Complete CV 
• Updated contact details (candidate’s phone number and a backup phone number)
• Sudanese National ID.
• Copy of certificates of experience and qualification

Application must be dropt to Labour office, MSF Switzerland Office at Port Sudan and/or job website. Application after 21st April 25 will not be considered. Only short-listed candidates will be contacted