The Finance Assistant is the primary focal point for banking activities, receipts of bank vouchers, and processing of payments; takes direction from the Finance coordinator with regards to all ALIGHT Port Sudan office banking and payment related transactions; and primary responsible for ensuring that paid invoices and vouchers are filed regularly. 

Finance Assistant will perform all accounting activities with main tasks on receiving and issuing payments as required by ALIGHT Port Sudan office.  

CASH

• Receipt and disbursement of cash for approved purchases; account of cash advances and liquidation documents. 
• Facilitate cash advance to any staff of ALIGHT with a prior approval from the Country Director.
• Facilitate salary advance to expatriate staff with a prior approval from the Country Director or delegate.
• Make payment to any parties with a prior approval from Finance Controller or Country Director.
• Make sure all supporting documents are in place before making any payment.
• Reconcile Cash Counts SDG & USD weekly, when the time OF replenishment and monthly.
• Maintain Cash Receipts and Payment vouchers.
• Safeguard ALIGHT money through keeping cash in the office-safe and keep the keys of office-safe with you. No one should have access to keys of the office-safe. 

ACCOUNT RECEIVABLE & PAYABLE

• Monitor unsettled advances and submit to Finance Coordinator for monthly payroll deduction.
• Process payment PIT USD & SDG on time and maintain files of receipts and any other related documents. 

BANKING

• Banking as necessary and keep the check books in a safe/protected place. 
• Collect cash from the bank/money transfer institutions as required.
• Maintain bank transfers record sequentially in coordination with Finance Coordinator.
• Facilitate internal fund transfers USD & SDG from one bank to another.
• Keep record and filling of voided checks.

GENERAL ACCOUNTS

• Make sure all financial transactions and payments comply with ALIGHT procurement policy and procedures. 
•  Payment Request Vouchers are properly filled out and appropriately approved.  All transactions are adequately supported and auditable.
• Make sure that bills / vouchers and other necessary supporting documents against cash advance are submitted by the staff as per policies, procedures and guidance.

 PAYROLL

Make monthly salary bank payment transfer to all Casual local staff based on the payroll obtained from HR.

RECORDS KEEPING

• Maintain all documents (both hard and soft copies) properly with respect to any financial payments and receipts transactions as per ALIGHT policies, procedures and guidance.
• Ensure that all financial documents are filed and labeled in a logical, orderly and neat manner in order to provide for security of documentation, ease of accessibility and the preservation of records.
• Keep all bills/vouchers or any cash transaction documents in a protected place. No non-finance staff should have access to any documents without your presence.   Ensure documents are returned to their respective files.
• Compile and scan all monthly reconciliation reports and their supporting documents.

OTHERS

• Contribute towards improvement of financial management systems including internal control systems.
• Keep supervisor informed of all activities including concerns on a regular basis
• Follow ALIGHT policies, procedures and protocols as outlined and instructed by the management of ALIGHT

Carry out any other special responsibilities occasionally assigned by supervisor or/ Finance Coordinator and Finance Controller

• BSc Accounting, degree in Accounting, other related field. 
• 2 years of INGO or 4 years of bank experience 
•  Good Microsoft Word and Excel Skills
• Fluency in spoken and written English and Arabic

Benefits

• Borderless Team of 2,500 staff worldwide that sees possibility, celebrates moments of abundance, shares new ideas, and strives to do a better thing every day.
• Learning & Development – Access thousands of free online learning courses to take at your own pace and tailor to your professional goals.

Important:

Kindly note that accommodation is not provided.

We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org
 

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.