The Federal Ministry of Health (FMoH) has been managing the Global Fund’s Malaria and Resilient and Sustainable Systems for Health grant (Malaria-RSSH) for the previous two funding cycles 2018-2023 and 2021-2023. FMOH continues to play a crucial role in the implementation of the current Malaria-RSSH grant (2024-2026) through the FMOH Global Fund Program Management Unit (PMU). In its role, The PMU is responsible for ensuring quality financial management, timely procurement of supplies and services for necessary implementation and  efficient monitoring and evaluation of grant implementation activities.

The grant prioritizes access to vector control interventions, quality-assured case management, and malaria prevention during pregnancy. Core activities include mass ITNs distribution, entomological surveillance, enhanced case management (in the health facilities and in the community), and community advocacy. Beneficiaries include vulnerable populations, particularly in high malaria transmission areas, with a focus on pregnant women, children under five, and displaced communities.

Job Purpose/ Summary 

The current role focuses on fostering a collaborative, quality-driven, and results-oriented approach to M&E. The candidate will work closely with the Malaria and RSSH sections, supply chain, finance, and administrative staff to provide capacity building and technical assistance to the implementing units in areas such as M&E, surveillance, and strategic information; implement the Malaria monitoring and evaluation strategy and guidelines to ensure high-quality M&E interventions, support timely preparation, and submission of required program reports to the Global Fund; and promote performance management and knowledge sharing in M&E.

1. Provide capacity development and technical assistance to Malaria grant implementing units and partners on M&E, surveillance and key strategic information areas.

• Ensure the grant’s M&E activities are harmonized with the National M&E Framework.
• Design and disseminate M&E reporting tools and templates that support PMU to effectively shoulder its role and enable implementing units and key partners to effectively plan, implement, monitor, and evaluate the assigned grant activities.
• Continuously identify areas of strengthening M&E systems in the Malaria Grant, ensuring synergy and complementarity with the National Malaria M&E Plan. 
• Assess the M&E needs of RSSH implementing units and provide capacity development support, resulting in effective participation in Global Fund, UNICEF, and LFA M&E activities, such as On-Site Data Verification, and PUDR assessments.
• Provided needed technical assistance to implement units and partners to strengthen M&E activities.
• Support coordination between the various Malaria implementing units in FMoH to ensure that data collected at the health facility are adequately captured in the HMIS/DHIS2.
• Coordinate and collaborate with the entities that are implementing key surveillance, M&E, and strategic information initiatives for timely completion and quality outputs.

1. Implement the program monitoring and evaluation strategy and guidelines, resulting in quality M&E activities.

• Monitor and evaluate the programmatic aspects of Malaria Grant implementation by FMOH PMU and its key partners and IUs including quarterly verification and reporting to management, stakeholders, and the donor.
• Ensures that the Global Fund grant is being implemented in compliance with the Global Fund rules, and FMOH rules, regulations, and procedures related to M&E
• Works closely with the Malaria and RSSH program sections to identify and address any bottlenecks, constraints, challenges, and opportunities in grant implementation.
• Establish constructive communication and collaborate closely with different sections, including implementing harmonized approaches with respect to grant tracking.
• Identify innovative approaches and modalities to achieve the program’s targets.
• Work closely with program sections to monitor the progress of grant activities, including routine follow-up of IUs work plans and organize joint performance review meetings
• Conduct regular joint monitoring field visits to ensure timely and quality implementation of program activities vis-à-vis approved plans, with the involvement of the relevant program sections’ colleagues, local and regional implementers and federal implementing units.

1. Support and ensure timely preparation and submission of required program reports (quarterly, annual or any other required report) to FMOH higher Management, UNICEF and The Global Fund

• Ensure the development and monitoring of the performance framework for the Malaria-RSSH program, in close cooperation with the respective Program section.
• Work closely with grants and operations sections towards effective monitoring, timely development of reports (quarterly, annual, ad-hoc, grant closure, etc.), and analysis of results of projects to incorporate lessons learned and recommendations for improvement to be implemented by the PMU and Implementing Units (IUs).
• Ensure regular communication and timely feedback from the implementing units and partners on quarterly and semi-annual reporting issues including timeliness, correctness, and availability of required supporting documents and the overall implementation of the agreed work plans.
• Ensure the successful joint compilation of reports to be submitted to the Global Fund (with implementing units and partners).

1. Performance management & knowledge sharing in M&E

• Support the development of M&E knowledge products based on lessons learned, experiences, and data generated through grant implementation and provide sound contributions to FMOH knowledge networks and communities of practice.
• Liaise with the PMU's various sections to identify success stories and best practices learned from the grant and ensure proper documentation and dissemination.
• Support in the provision of training and guidance to the grant and M&E staff within the PMU and develop work plans and priorities, monitor achievements and evaluate the performance of the program.
• Support and assist other team members in tasks related to her/his role, and undertake additional tasks as assigned by the supervisor, as required.

Qualification: 

• Bachler Degree in any Medical field, Public Health, Social Sciences, Statistics, or related fields, and an additional 3 years of relevant working experience will also be considered.
• Advanced degree, in Public Health, Epidemiology, Population Studies, or related fields. Is desirable.

Experience:

• A Minimum of 3 years relevant experience in supporting Health Management Information Systems (HMIS), Logistic Management Information systems (LMIS), epidemiological and surveillance systems or strategic information in the country, project management, monitoring and evaluation of public health programs preferably in malaria or vector-borne disease control;
• Ability to travel within Sudan
• Experience in grant-based M&E, preferably in malaria or vector-borne diseases;
• Understanding and experience in the Monitoring and Evaluation management tools and mechanisms of GFATM and FMOH is an advantage;
• Relevant experience working with government counterparts;
• Excellent organizational and interpersonal skills;
• Excellent communication and written communication skills;
• Strong IT skills, and proficiency in data management tools;
• Ability to work under pressure in order to meet strict deadlines;

   C-Languages Proficiency Level Required: 

Job & Other Relations:

Internal Job Relations:

1. The PMU Manager and Deputy Manager.
2. Mentoring & Evaluation Section.
3. Resilience & Sustainable System for Health Section (RSSH).
4. Malaria Section.
5. Supply Chain Section.
6. Finance Section.
7. Administration Section.
8. Procurement Section.

External Job Relations:

1. Disease Control Department (DCD) 
2. Integrated Vector Management Department (IVM)
3. National Medicine Supplies Fund (NMSF)
4. Primary Health Care (PHC).
5. National Public Health Lab (NPHL)
6. Health Information System (HIS)
7. Health Human Resources (HHR).
8. Other relevant FMOH Department.
9. UN Partners: UNICEF, UNDP, and WHO.