Accountabilities

• Supervising material ordered and dispatching in order to ensure rational use of the items.
• Receiving orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, storing materials in accordance with the system in place, in order to ensure continuous availability. It includes:
• Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards to ensure continuous availability.
• Ensuring correct fill in entries or out movements on the stock cards.
• Carrying out or participating in regular inventories of PZU central stock including EPREP stock.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
• In case deploy to the field, prepare orders of the different units (departments, wards, others), ensuring proper packaging, dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Informing Pharmacy Supervisor as soon as stock reaches alert limit.
• Controlling warehouse facilities to ensure materials are kept in good keeping conditions and that includes:
• Monitoring temperature in the warehouse and ensuring that products requiring cold chain controlled are suitably stored and monitored. Prepared and transported appropriately according to MSF Cold Chain requirements.
• Ensuring cleanliness of premises (stock pharmacy) and ensuring vectors-controlled measures are in place in close collaboration with the logistics department.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regards to damage, loss, attempted break-ins or theft in the warehouse.
• Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Preparing reports and passing it to the supervisor.

MSF Section/Context Specific Accountabilities

Report missing material/ damage/ robber.

Inform the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse.                                                                                   ·

In case of any deployment to the field, management of the main project pharmacy, includes:

• Ordering of drugs for the facility, ensuring good levels of the stock and informing in a timely manner about the shortages and risks of shortages.
• Assisting the people in charge of preparing the weekly orders of the wards, to ensure a proper use of the drugs and medical material and avoiding extra orders.
• Support implementation of appropriate quality controls and records in the field, to ensure good storage conditions (temperatures, humidity, and light exposure) and availability of drugs and medical material, according to MSF protocols, and national regulations in collaboration with the logistics department.
• Perform regular inventories in the project pharmacy and in the wards, including investigations for discrepancies. Ensure proper archiving system in the pharmacy department.

Training MoH staff working in the Pharmacy, includes:

• Teaching new employees how to process with inventories, preparing requests, quality insurance instauration, labelling medications etc.
• Supporting the MoH counterparts in their responsibilities regarding monitoring of drug consumption, stock management and preparing/receiving orders.
• Flexibility to support our supported facilities like River Nile (Atbara), White Nile (Kosti), Kashafa, Tendelti etc.
• Flexibility to work in central pharmacy warehouse, project pharmacy and PHCCs pharmacy.

Interested candidates are requested to send their application in English language and include.

• Complete CV in English and copies of all certificates and Diplomas (Experience Certificates and Education certificates) (including Motivation letter).
• Proof of registration with relevant bodies.
• Sudanese National ID/Passport.
• Application in English should be submitted in sealed envelope mentioning, MSF Spain/Application for the post of Pharmacy Storekeeper to MSF-Spain Office, House No. 113, Block No 4, Airport Area, Port Sudan.
• Qualified women are encouraged to apply.

Test and interview will be carried out in English and with physical attendance in Port Sudan

Only short-listed candidates will be contacted

Administrative conditions:

• This job profile can be adapted and/or changed according to the evolution of the activities, evolution of the Mission. and the program needs.
• The general conditions are detailed in the staff regulations, work contract and health policy.

Confidentiality is the basis for a trustful relationship between patient and health staff. It concerns the provision of privacy as well as the handling of individual personal/ medical information according to medical ethics.

Confidentiality is required and demanded at any time, violation of this will result in immediate admin­istrative action!

YOU ARE PART OF MEDECINS SANS FRONTIERES:

• You are expected to treat all the persons you get involved with (beneficiaries, soldiers, villagers, etc... respectfully without regard of their political or ethnical background. Do not speak about your political opinions and take the time to explain to as many people as possible about MSF mission and about our work in Sudan.

We thank you for the interest to work with MSF and for applying for this position.