The Federal Ministry of Health (FMoH) was has been managing the Global Fund’s Malaria and Resilient and Sustainable Systems for Health grant (Malaria-RSSH) for the previous two funding cycles 2018-2023 and 2021-2023. FMOH continuous to play a crucial role in the implementation of the current Malaria-RSSH grant (2024-2026) through the FMOH Global Fund Program Management Unit (PMU). In its role, the PMU ensures quality financial management, timely procurement of supplies and services for necessary implementation as well as efficient monitoring and evaluation of grant implementation activities.

The grant prioritizes universal access to vector control, quality-assured case management, and malaria prevention during pregnancy, while considering the impacts of the ongoing conflict. Core activities include mass ITNs distribution, entomological surveillance, enhanced case management (in the health facilities and in the community), and community advocacy. Beneficiaries include vulnerable populations, particularly in high malaria transmission areas, with a focus on pregnant women, children under five, and displaced communities.

Job Purpose/ Summary :

Supports the implementation of PMU administrative activities  and supports a collaborative,  quality and results oriented  approach in the team in close collaboration with  all the  PMU  staff. 

1. To assist in planning for administrative activities needed for the PMU
2. Documents and keeps records for admin unit.
3. Arranges travel and accommodation for teams and missions.
4. Organizes, maintains and store paperwork, documents and computer-based information.
5. Support to supply and assets management.
6. Assists the smooth, efficient and effective running of the office.
7. Assists with all administrative and logistical arrangements for meetings, workshops and conferences for the PMU.
8. Coordinates all travel arrangements for the unit and also incoming missions, including visa arrangements, tickets and Hotel booking, transportation etc. 
9. Coordinates with the GF, LFA, UNICEF and International visitors or Consultants on protocol matters and registration of staff.
10. Takes minutes of meetings as and when required.
11. Proper control and filling of supporting documents related to operation activities.
12. Supervises the cleaning and other office management services at the PMU.
13. Coordinates the provision of reliable office supplies, utilities, plumbing, office maintenance and repairs services.
14. Supports the synthesis of lessons learnt and best practices in area of administration. 
15. Assists in HR and the preparation of PMU staff payroll and benefits. 
16. Assists in travel arrangements for business trips and temporary work assignments and provision of their respective funds and necessities.
17. Assists in the performance evaluation processes and periodic reporting.
18. Assists in the provision of required office equipment, supplies and furniture for the PMU.
19. Assists in the provision of the logistic support to the different PMU sections to assist them in performing their tasks.
20. Assists in the update of the Admin regulations, rules, policies and procedures pursuant to the FMOH rules.
21. Assist and arrange with IT officer for  for  in maintenance of equipment’s and Tools.

Qualification : 

• Bachelor degree in Administration or  relevant field. 

Experience : 

• 3 years of matching and related experience.

Job & Other Relations :

Internal  Job Relations :

1. The PMU Manager.
2.  PMU Deputy Manager.. 
3.  Admin Section (Head, IT officer , HR-Secretariat, Drivers and workers).
4.  Supply Chain Section.
5.  Monitoring & Evaluation Section.
6.  Resilience & Sustainable System for Health Section (RSSH).
7.  Malaria Section.
8.  Finance Section.
9.  Procurement Section. 
10.  Compliance & oversight officer 
11. Implementing Units.
12. Directorate General of International Health &Undersecretary executive office manager. 
13.  External Implementing partners (UNDP, UNICEF….. etc).
14.  Any other related units and entities. 

 C-Languages Proficiency  Level Required :