CONDITION:

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​Please note this is a local contract, for this role you must have the right to work in Sudan.

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Job Summary:

The Admin & Liaison Officer is a key member of staff contributing to the effective communication with Stakeholders and Authorities and follow-up of all HA Liaison tasks. Under the supervision of the country director and in close coordination with the Field Coordinators in the sub offices and Khartoum bases, the Liaison Officer is responsible for the HA staff visas process with local authorities, while taking part in supporting on assessment process whenever this is needed.

In addition, the Admin & Liaison Officer will establish links and synergies with local and national authorities at all levels, facilitating good communication and coordination with necessary authorities on visas, permits, and other administrative issues, etc.

Lastly, the Admin & Liaison Officer will follow closely local and federal social, political and economic situations. He will provide analysis and regular updates on Federal contexts to strengthen knowledge and comprehension by HA staff of the environment where HA office is located.

RESPONSIBILITIES AND TASKS:

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LIAISON WITH ADMINISTRATIVE, SECURITY, HUMANITARIAN STAKEHOLDERS AND REPRESENTATION

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• Develop, build and maintain a network of interlocutors with all the stakeholders (security/Intelligence forces, HAC, MoFA, Passport office, UN agencies, NGOs, administration…)
• Research, prepare and follow up on general Sudan governmental official processes (registration, statements, etc.), as necessary
• Ensure representation of HA on any issue related to different authorities in Sudan - Port Sudan
• Participate in meetings as delegated by the CD or Programs with different authorities, ensure translation when needed and submit the report.

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CONTEXT ANALYSIS AND MONITORING

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• Update regularly issues on the national and State context in general, through a weekly press review.
• Upon request, research and/or draft documents analyzing and presenting subjects linked to the HA environment of work, whether on cultural, social, economic, political, or humanitarian, issues in HAC – Omdurman plus federal in Port Sudan.

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TECHNICAL AGREEMENTS AND MOUs

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• Ensure drafting and translating of Technical Agreements for new projects and MoUs with partners and authorities.

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ASSESSMENT

• Contribute to the design and implementation of lessons learnt and quality process
• Participate in the design of all assessment grids and evaluation program grids
• Participate in and contribute to need assessments for new projects

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Accountabilities

• Ensuring a high level of accountability in processing visas for HA staff.
• Ensure effective complaints, and feedback from authority to the organization and vice versa.
• Ensure prompt follow-up of complaints and suggestions, ensuring that timely feedback; and that issues raised are addressed appropriately. required for the contract. (ID card, photos, identification information, reference, credentials, etc.)
• S/he is aware of the security rules, and social and political situation in Omdurman -KRT and its environs at any time and provides feedback to the CD.
• Support the mission by facilitating communication with local authorities and other partners 

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OTHERS

• S/he is aware of the security rules, and social and political situation in Sudan and its environs at any time and provides feedback to Country director.
• Support the mission by facilitating communication with local authorities and other partners 

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Admin Purposes

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• Coordinate office activities and operations to secure efficiency and compliance to HA policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Qualifications:

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Education

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• Degree educated, ideally in a related discipline, e.g., Administrative / Business Studies/Social Sciences /public relationship

Experience

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• Minimum 6 years of experience in a similar role
• At least 5 years of relevant experience in INGOs
• Liaison experience is desirable and advantageous

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Computer Skills

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• Computer literate and proficient in MS Office Suite

Languages

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• Excellent written and spoken Arabic.
• Proficiency in English.
• Additional languages a bonus
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HOW TO APPLY:

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We are looking to appoint this role ASAP and will be reviewing applications on a rolling basis, so for

the best chance of success please click the link; and apply today to become our Admin & Liaison Officer, we would love to hear from you.

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Please note that we will only be contacting the Shortlisted candidates.

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*We kindly request you to provide your CV in English only.*

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*Female candidates are highly encouraged to apply