Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind. 

We have been building powerful partnerships for children for more than 75 years and are now active in more than 70 countries. 

Purpose of the Position:

This role undertakes the procurement services for Plan International Sudan, under the Support Services Department, the person will report directly to the Procurement Specialist. The role is tasked to ensure compliance with relevant corporate standards as well as GoS regulations and policies (i.e. taxation, registration, etc.)

Key Duties: 

• Receiving incoming Purchase Requisitions (PRs), verify that required signature/ authorizations, WBS, grants numbers, date required and point of deliveries are shown on the PRs.
• Prepare Request for Quotations and dispatch to suppliers.
• Receive quotations/bids, presented to screening committee, Prepare quotations Analysis.
• Provide reliable and timely weekly procurement tracking status report. 
• Prepare and implement Procurement Orders and Procurement Agreements.
• Manage the distribution of orders to appropriate suppliers
• Perform compliance-related spot-checks to ensure adherence to regulations and rules, as well as with the relevant contract award authority.
• Sourcing/Selecting qualified suppliers.
• Conduct negotiation with suppliers including negotiating best possible price, payment terms, and delivery schedules.
• Supplier relationship management, measuring & managing supplier performance (price, delivery, and quality) and identifying supplier risks.
•      Prepare suppliers’ payments and pass them to the Procurement Specialist for verification before forwarding the documents for approval and submission to Finance.
• Ensure all goods and services ordered are received and dispatched to the respective locations.
• Maintain proper filing system for all procurement documentations.

Accountabilities

• Procurement: Ensure a transparent and accountability, effectiveness and efficiency of procurement system in place.
• Child Protection: always ensure the compliance and coherence of Plan’s Child Protection Policy  to safeguard and protect children from all forms of abuse;
• Support to programmes: Oversee the planning and delivery of all general services and Logistical requirements of program work in line with established procedures e.g.: (procurements, storage, transportation and distribution);
• Corporate Agreements: Ensure Plan International Sudan, enter into fair and value for money corporate agreements with relevant service providers, vendors and consultants (i.e. LTAs)
• Vendors, suppliers and service providers: Conduct market search and mapping and keep updated the list of reliable and reputable main suppliers, vendors and services providers as per Plan International policies and guidelines.
• Compliance: Ensure that all procurements are compliant to Plan International and donor standards, and that policies and procedures are institutionalized at all levels. Ensure compliance of services procured as expressed by project staff and partner organizations;
• Tender Dossier: Put together and update all tender and acquisition dossiers of equipment and supplies and ensure compliance with Plan and the Global Fund procedures;

• BSc in Procurement or related field combined with not less than 4 years’ experience.
• A professional qualification and membership of recognized Procurement Institution is an advantage. 
• At least 2 years’ experience working on procurement on INGOs or similar institutions.
• Deeper understanding of the various procurement Services Policies, Procedures and Practices
• Excellent technical knowledge on general procurement services areas as indicated by the duties above
• Knowledge of operationalising procurement in volatile emergency conditions is an advantage
• First-hand experience and knowledge of working in corporate support functions

Skills

• Excellent written and spoken English skills
• Proven skills in the full range of general procurement services needs including analysis, procurement, market analysis, logistics, and value for money, etc.
• Communication – excellent negotiation and influencing skills in multi-cultural contexts

Behaviours

• Strongly drives performance forward in area of the business for which they are responsible together with the team
• Balances future vision with practical delivery 
• Remains calm and positive under pressure and in difficult situations
• Aware of impact on others and adjusting own behaviour accordingly
• Tolerant of difference - cultural sensitivity in relation to its impact on HR

This Position is for national Sudanese only"

“Females are encouraged to apply”