Medair is a humanitarian INGO whose mission is to relieve suffering in some of the world’s most remote and devastated places. Currently, Medair is implementing projects in Khartoum and Blue Nile States, in the sectors of health & nutrition, WASH, and NFI.

The Finance Department have the responsibility to coordinate the annual operating budgets, accounting, payroll, asset management planning and tracking records in coordination with the logistics department, job costing, mandated financial reporting and management reporting and the Human Resources department has the responsibility of people management such compensation, hiring, performance management, organisation development, safety, wellness benefits, employee motivation, communication, administration and training.

Finance:

Manage day-to-day needs and administration of the operational safe.

Post daily expenses onto Post back sheet and Fin4U and carry out cash counts on a weekly and monthly basis as well as do weekly and monthly reconciliations for Khartoum safes and batches.

Check and submit all expense sheets and cash counts before the formal cash count is done (weekly and monthly).

Ensure timely and accurate closure of the month.

Management of day-to-day accounting functions.

Ensure that all paperwork is in accordance with Medair procedures and regulations.

Preparation of the monthly payroll for national staff.

Review all PDFs and invoices on a monthly basis to ensure completeness and that they have properly been approved by the concerned personnel and with the proper coding to projects.

Lead statutory deductions (NSI and Taxes) are properly calculated and paid on a monthly basis and paid on time.

Preparation of safe and bank reconciliations for Medair bank accounts on a weekly and monthly basis

Process bank and cash transactions.

Assist in preparing a monthly Cash Needs Forecast in cooperation with the Project Coordinator

Provide support in other areas as requested by the Project Coordinator

Human Resources:

Process accurate information that will support the management team:

Maintenance of an updated database with all the information about current employees of the organization supporting the Port Sudan office, including personal information, salary, time in the organization, and past grievances, if any.

Keep documents related to the aforementioned activities stored in an orderly fashion.

Ensure compliance with human resources-related obligations including labour laws and human resources policies.
Facilitate recruitment and new hire processes:

Coordinate and support all aspects of the recruitment and selection process of national staff for all the projects, in liaison with HAC level and Ministry of Labour at the State level ensuring that Medair’s recruitment process follows good practice and is according to the law.

Keep documents related to the recruitment and selection process stored and filed well.

Preparation of national staff employment contracts and contract updates/modifications

Deliver initial orientation to newly hired employees.
Facilitate payroll and benefits administration:

Record updated information on newly hired employees, employee changes in salaries, job titles, or work location.

Keep accurate records of employee benefits and extra compensations.

Following up with NSI to ensure that national staff have NSI numbers and are contributing to the Fund.
Provide support in other areas as requested by the Project Coordinator, and HR & Finance Manager

Qualification:

Bachelor’s degree in business administration, finance, human resources or other relevant courses

Work experience:

2 years post-qualification professional experience in a similar or related field within an international NGO

Languages:

High level of written and spoken Arabic
Good level of written and spoken English

Motivation:

Enjoys a challenge and works hard to achieve objectives
Solution-oriented approach
Organised, works well under pressure