We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.
Duty Station:
Port Sudan
Duration:
6 Months
Closing Date:
30 Jan 2025
Background:
Job Purpose
Under the supervision of the Finance Officer, the Finance Assistant is in charge of supporting financial operations, including documentation, filing, and payment processing. Moreover, the Finance Assistant is responsible for ensuring accurate record-keeping of financial transactions and may frequently collaborate with other mission bases to support financial tasks.
Objective
To assist in managing financial operations in accordance with established policies and procedures, ensuring compliance, accuracy, and timely reporting.
Chain of Command
Under the authority of:
Finance Officer
Working Relations
Internal Relations:
Area FLATS Departments
Area Program Department
External Relations:
Banks
Vendors and Service Providers
Duties and responsibilities:
Duties and Responsibilities
Financial Documentation & Bookkeeping a. Collect and review financial documents, including invoices, receipts, and payment requests, ensuring compliance with ACTED financial guidelines. b. Ensure proper authorization of financial transactions before processing payments and record expenditures in the accounting books on a daily basis. c. Maintain accurate and organized records of all financial documents in designated folder.
Payment Processing a. Prepare payment requests and ensure timely processing of payments to suppliers, staff, and service providers. b. Coordinate with banks for payment-related queries and ensure timely disbursement of funds.
Reconciliations and Reporting a. Assist in monthly bank and cash reconciliations to ensure accurate financial records. b. Support the preparation of financial reports as per ACTED’s reporting requirements.
Archiving a. Scan and archive financial documents to ensure accessibility and compliance with ACTED FLAT guidelines.
Compliance and Audit Support a. Ensure adherence to ACTED financial policies and procedures in all tasks. b. Support the Finance Officer in preparing documents for internal and external audits. c. Identify and report any discrepancies or non-compliance issues to the Finance Officer.
Other a. Perform any other related tasks assigned by the Line Manager to ensure the smooth functioning of the Finance Department.
Minimum Qualification, Skills and Experience Required:
Key Performance Indicators
a) % of payment requests processed within the established deadlines. b) Number of financial documents filed and updated weekly. c) Accuracy and timeliness of monthly bank and cash reconciliations. d) % of scanned and archived financial documents. e) Timely preparation and submission of financial reports.
Qualifications and Skills
Bachelor’s degree in Accounting, Finance, or a related field.
Previous experience in a finance or accounting role is an asset.
Strong organizational and time management skills.
Proficiency in Microsoft Office Suite, especially Excel.
Ability to work collaboratively in a team and adapt to a multicultural environment.
High attention to detail and adherence to confidentiality standards.
