The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC was present in Sudan from 1981 to 2009. In November 2019, the IRC re-registered in Sudan and opened a main office in Khartoum, with programming beginning in 2020. It is currently operational in Al Jazeera, White Nile, Gadaref, and Blue Nile states, including a satellite office in Tunaydbah (Gedaref). The IRC’s impact groups are vulnerable individuals impacted by conflict and crisis, including women, children, the elderly, persons with disabilities, refugees, mixed populations, and host communities.

Job Summary:

The Finance Officer - port Sudan office performs the day-to-day finance operations. He/she works with the Field Coordinator and Finance Office in Khartoum in the maintenance and oversight of the accounting operations to ensure that all finance operations in the Port Sudan office are performed in accordance with IRC and country office policy and procedures. The position is based in Port Sudan with travel to program locations inside Sudan.

Specific Duties

• Allocate all staff costs according to their timesheets, as well as all shared program costs to the grants according to the monthly cost allocation percentages.
• Manage all aspects of the day-to-day treasury and accounting functions of the department.
• Assist in the implementation of Finance policies, procedures, and systems.
• Ensure compliance with IRC procedures and guidelines.
• Review all payment documents for proper and adequate backup.
• Conduct a timesheet audit for the country office from time to time.

Data Entry / Accounting Records

• Review the expenditure spreadsheet and submit it to the Finance Manager/Deputy Director of Finance
• Maintain subsidiary ledgers for advances, receivables, and payables
• Verify the completeness and accuracy of all accounting documents.
• Execute a weekly backup of all financial ledgers on every business day of the week
• Postings in Integra system and assist Senior Manager prepare monthly finance report (IC) for HQ.

Payroll and Taxes

• Assist with the review of the Sudan-based national staff payroll prepared by HR, for calculation accuracy and completeness.   
• Record the national payroll; ensure standard financial controls are maintained and that all payments are accurate and legitimate
• Ensure proper tax grades are used and all payments to the Income and Sales Tax Department are accurate and legitimate

             Prepare required tax reports to Tax authorities.

Bank Operations

• Process cash withdrawals from the bank and ensure timely bank payments
• Liaise with bank officials to ensure uninterrupted bank services
• Obtain monthly bank statements in the first week of the following month for all bank accounts
• Prepare monthly bank reconciliation schedules.

Cash Operations / Preparation of Vouchers

• Ensure internal control procedures are followed for all cash disbursement, exchanges, receipts and transfers
• Inform the Finance Manager/Deputy Director of Finance of all discrepancies
• Ensure that cash payments are reduced as much as possible.

Other

• Assist the Senior Finance Manager/Deputy Director of Finance in responding to internal and/or external audit requests
• Provide training to program staff on finance issues
• Prepare monthly balance sheet reconciliation reports.
• Assist the Senior Finance Manager/Deputy Director of Finance in donor report preparation.
• Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy
• Liaison with Supply Chain, Administration, and Program.

Minimum Qualification, Skills, and Experience Required:

• Bachelor’s degree in Finance, Accounting, or Advance Diploma in Accounting from a recognized College/Institution
• Minimum of three years of finance or accounting experience
• Computer literate with significant experience in MS. Office, and accounting package knowledge (SUN system & ERP) will be an added advantage.
• Previous experience with International NGOs and/or USAID projects is highly desirable.
• Effective communication skills, both written and verbal
• Very good in English and Arabic
• Ability to prioritize among multiple tasks and make decisions.

Standard of Professional Conduct

IRC and IRC employees are required to abide by the values and principles outlined in the IRC Way – Code of Conduct which are Integrity, Service, and Accountability. Following these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others. 

Gender Equality & Equal Opportunity

We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.

We are an equal opportunity employer and value diversity in our organization. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 

Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.