The Senior Administration Manager is responsible for overseeing and streamlining all administrative operations within the World Vision organization to ensure efficient support for its core activities. This role involves managing office resources, facilities, and administrative staff while ensuring compliance with organizational policies and legal requirements. The Senior Administration Manager also provides strategic guidance to improve operational systems, processes, and policies, contributing to the organization's overall effectiveness and success.

Key focus areas include facilities management, procurement coordination, administrative budget oversight, and fostering a productive and well-supported work environment.

Office Management and Facility Operations:

• Oversee day-to-day office operations, ensuring facilities and services run efficiently and in alignment with organizational standards.
• Develop and maintain office protocols for facilities use, maintenance schedules, and safety compliance
• Lead the implementation of office policies to improve workplace efficiency and staff productivity.

Administrative Leadership and Team Coordination:

• Manage and support the administrative team, setting clear objectives and monitoring performance to achieve departmental goals.
• Foster a culture of collaboration, professionalism, and continuous improvement within the administrative team.
• Provide guidance and mentoring to administrative staff, promoting professional growth and development.

Logistics and Asset Management:

• Oversee logistics management, including fleet and transportation coordination, asset procurement, inventory control, and warehouse operations.
• Ensure assets are properly maintained, tracked, and documented according to organizational policies
• Implement processes to monitor and optimize resource utilization, ensuring cost-effectiveness and compliance.

Compliance and Risk Management:

• Ensure adherence to local and international compliance standards, implementing corrective actions where necessary.
• Oversee risk management practices within the department, focusing on facility security, health, and safety policies.
• Conduct regular audits and updates on policies, procedures, and controls to ensure full compliance.

Reporting and Strategic Planning:

• Compile and analyze data on administrative performance, preparing reports for senior management review.
• Participate in strategic planning to align administrative functions with organizational goals
• Recommend improvements in processes, systems, and policies to support long-term operational efficiency.

ICT:

• Leading the organization’s IT operations and strategy, ensuring the effective delivery of technology services, infrastructure, and support.
•  This role involves overseeing the IT team, managing IT projects, and aligning technology initiatives with organizational goals.

• Ensures the organization’s systems, networks, and data are secure, reliable, and scalable, while also fostering innovation to improve operational efficiency and digital transformation.

 Key responsibilities include developing IT policies, managing budgets, implementing new technologies, and ensuring compliance with industry standards and best practices.