Medical Teams International ... We are a global health organization working to provide care to people affected by disaster, conflict and poverty. Help heal a hurting world today
Section/Unit:
Global Programs
Supervisor:
Finance Specialist
No. of Post:
1
Duty Station:
Port Sudan
Closing Date:
22 Jan 2025
Background:
MTI Calling
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment & selection, hiring decisions will give due emphasis to assessing candidates' eligibility thorough background checks, police clearance, and professional reference check processes
JOB SUMMARY
The Finance Coordinator is responsible for supporting the Head of Finance by providing technical support in the implementation of finance activities in line with policies, procedures and best practices, which may include design, implementation and improvement to financial systems and processes
Duties and responsibilities:
JOB RESPONSIBILITIES
Cash Management and Payables:
Ensure timely financial planning, budgeting, and cash forecasting in collaboration with HQ and field team.
Liaise with head office, field, and country office, to ensure there is optimal cash levels at all times.
Ensure timely payment to all organization’s payees and venders and maintain sufficient and complete payment records.
Review of payroll transactions, allocation and reconciliation with staffing list on a monthly basis in close coordination with HR colleagues.
Review fund and bank reconciliations prepared by Accountants and Investigate bank statement reconciling items to establish their appropriateness and validity.
Ensure MTI meets all local taxation obligations and reporting.
Conduct regular and surprise cash, inventory, and asset counts/ verifications in line with the guidance provided by the risk and compliance officer.
Supports finance function of preparing reports for all donor projects and submit to Head of Finance for review and addressing under-expenditures or other financial compliance issues
Work with the program team on development of donor budgets that reflect accurate Country Office costs and strong risk management of donor budgets
Data Management:
Ensure the timely posting of finance transactions in the Unit-4 accounting system.
Ensure timely and accurate functioning of the Unit 4 financial system including maintaining the completeness and integrity of data, generating reports, reviewing account reconciliations, and authorizing transactions in accordance with MTI procedures
Manage and ensure that accounting and finance records are complete and up to date at country office and field office level through establishment of standardized filing systems
Oversee the monthly and yearly closing of accounts and balance sheet, in order to verify evolution of project finances; flag any issues of concern to the Country Director for further strategic discussions
Review and approve transactions and Cash Books before posting in Unit-4
Budget and Reporting:
Coordinate the development of the annual master budget and actively participate in the development of budget proposals that align with donor requirements, prepare cost allocation schedules for shared costs following the set policy and donor standards.
Set up new grants/project and budgets codes and budget lines in accounting system (Unit 4)
Ensure timely and accurate preparation and presentation of financial statements and reports
Responsible for timely preparation of budget Vs Actual (BvA) analysis, coordinate regular review meetings with the Program department and support timely and accurate budget revisions and updates as required.
Responsible for the donor Funding reconciliation, cash receivables management through income & expenditure tracking schedule against all signed donor contracts, prepare donor invoices and request for the donor and field office cash disbursements
Audit and Compliance Controls:
Take the lead in audit preparation, sourcing external auditors and support program and HQ staff in preparation for external and internal audits; ensure that audit recommendations are implemented and maintained
Regular compliance review of finance and procurement files in line with the designed checklists
Verify sub awardee accounting systems, financial reporting and internal controls comply to applicable accounting and financial reporting standards
Evaluate and review the Internal Control System to ensure that it is functioning as planned; modify as required to meet the changes in operating conditions
Ensure effective compliance with MTI and donor requirements by orienting staff on policies and procedures; Liaise with Program Team to monitor deviations from the planned activities and agreed input and outputs.
SAFEGUARDING
Ensure the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with Safeguarding
Other Responsibilities:
Ensures the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, and Child & Vulnerable Adult protection policies and sexual harassment policies;
Other duties as assigned
Minimum Qualification, Skills and Experience Required:
EDUCATION, LICENSES, & CERTIFICATIONS
Required: Bachelor’s degree in accounting, Finance, Business Administration, Economics or Commerce
Required: Professional Certification (CPA, ACCA, CFA, CIMA)
Preferred: Master’s Degree in related fieldERIENCE
Required: Minimum 4 years of work experience in finance management, 3 years of NGO or UN experience in a finance role and development of donor budgets with field and program staff.
Preferred: Experience working with INGOs at the implementation level and oversight of other finance staff
KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE
In-depth knowledge of Generally Accepted Accounting Principles and relevant donor requirements
In-depth knowledge of preparation and presentation of financial statements and audit practices
In-depth knowledge of local law in the areas of taxation and local regulatory reporting obligations required.
In-depth knowledge of ERP systems and computerized accounting software such as Sage, Unit4, etc.
In-depth knowledge of donor finance, procurement and compliance requirements and regulations related to UNHCR, PRM, BHA, IOM, Country-Based Pooled Fund and other institutional humanitarian donors.
SKILLS
Skilled in using ERP system to process financial transactions
Highly skilled in use of Microsoft excel and other Office software
High degree of analytical and financial reporting skills
Strong administrative skills in managing documentations and project funding information
Skilled in training and capacity building
A good command of both written and spoken English, with strong interpersonal skills
ABILITIES
Ability to respond to tight deadlines and changing priorities
Ability to maintain detailed records with high accuracy
Highly organized with good quantitative analysis and problem-solving ability
Ability to act with integrity and maintain the highest ethical standards
Ability to maintain confidentiality of highly sensitive information
Ability to support Medical Teams Calling and adhere to the Medical Teams Code of Conduct
PHYSICAL REQUIREMENTS & WORKING CONDITIONS
Physical rEQUIREMENTS:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee must be able to:
Frequent use of a personal computer, database and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.
Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
Frequent communication and exchange of information among colleagues and persons of concern which requires the ability to speak, hear, convey and express oneself.
Frequent close vision and the ability to adjust focus.
Occasionally ascends/descends stairs, steps, or ladder.
Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
Seldom to occasionally positions self to Stoop, kneel, crouch, or crawl.
If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.
How to Apply
Applicants must submit their applications, cover letter, Curriculum Vitae, All qualifications, work certificates, nationality card and birth certificates, 3 reference letters through Sudan JOB website.
Indicate clearly the position applied for in the subject line ‘’Finance Coordinator’’
MTI Calling