1: Grants /Contracts Management (20 % time) 

1. Prepare a checklist for grants/contracts in coordination with the funding coordinator; 
2. Review grants /contracts agreements as per the checklist before the management singes it;
3. Prepares and send fund code and project ID request to SSC with the required documentation and notify all concerned upon assignment of new fund codes;
4. Request extended Project IDs when necessary and submit to field offices along with other pertinent documents and charging instructions;
5. Keep separate documentation files for Grants/Contract agreements and ensure that all necessary documents /correspondences relating to the contract are properly filed;
6. Request fund transfers from different funding sources and ensure/follow up on timely collections of donor funds.
7. Analyze the grant receivables and payables balance and provide a concrete explanation of the balance to be outstanding 

 #2:  Budgeting (20 % time)

1. Assists the Program Department staff and actively participates in the preparation of budgets and proposals ensuring that the program and finance checklists for proposal budget preparation are adhered to, and consistent with the donor budgeting;
2. Assists program staff in periodic budget review, and preparation of budget amendments when necessary;
3. Support all Program staff on how to use budget guidelines for developing the annual budget;
4. Participate and coordinate in the preparation of the annual SPC budget and subsequent quarterly revisions;

#3: Budget Monitoring (15 % time)

1. Prepare monthly budget/actual reports for all the FCs assigned and share them with the responsible program manager 
2. Monitor ongoing level of expenditure on individual grants/fund codes as against the budget and provide timely advice of likely over and under-spending.
3. Ensure that expenditures are in accordance with the financial policies and guidelines of CARE and that of donors
4. Prepare Interim report that shows actual expenditures vs. budget considering committed expenses for grants close to end and share with the program manager for follow-up;

 # 4: Reporting (20 % time)

1. Prepare monthly FUND CODE status report and inform all staff and field offices at the beginning of each month.
2. Prepare and submit a PORTFOLIO REPORT to the Finance Director with accompanying schedules on a monthly basis;
3. Produces financial, management, and donor-specific reports with accompanying schedules regularly to different stakeholders;
4. Prepares and Share Program Cost allocation table and submit to the Finance Director for review and action;
5. Prepare the other cost pool allocation table and share it with the FD for review and action
6. Prepare COMFORT for timely submission to RMU as scheduled
7. Prepare monthly UNR,& GPF reports
8. Prepare monthly VAT reports for each USAID fund code and submit to USAID and make a follow-up of exemption.

#5:   Sub-grant Management and Match/Cost Share Monitoring (25 % time)

1. Review sub-grant agreements and ensure they are by donor and CARE’s rules and regulations
2. Review Sub-grant financial reports/documents, prepare sub-grant analysis & process the required journal entries, and follow up on sub-grant advance settlement.
3. Monitoring of proper utilization for budgets as per the stipulated sub-grant contract agreement.
4. Ensure that partner agreements, correspondence, and other related transactions should be maintained in the appropriate file.
5. Provides support to Program staff on Sub-Grant Management and Community Contribution issues;
6. Reviews status of all sub-grants by activity and overall grant budget and proposal ideas where necessary for request of revision, extension, or any appropriate action accordingly;
7. Follow up on the sub-grantee financial report; review the report completeness and then record the transaction in PS and apply it to the existing outstanding advance.
8. Remind partners to submit a timely liquidation report before the grant is closed

1. FIXED FOR ALL STAFF- Uphold CARE Values and contribute to CIS shared priorities 5%

1. Be aware of the CARE Safety and Security Management Plan (SSMP) and comply with it at all times
2. Promote CARE’s core values at all times
3. Other priority tasks as required by management, for the overall benefit of CARE
4. Be aware of CARE’s commitments to Gender and Diversity, and strive to uphold them