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Background:
About RI Relief International is a leading non-profit organization working in Africa and Asia to relieve communities from poverty, ensure well-being and advance dignity. RI specializes in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty. Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which RI calls The RI Way — emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, RI empowers communities to find, design and implement the solutions that work best for them. RI believes that gender equality is a basic right for all people, and it is critical to directly address gender-based discrimination and promote gender equality to ensure sustainable development. About Sudan: RI currently operates in five states (Khartum, Blue Nile, Al Jazirah, Sennar, Red Sea and North Darfur) and soon expanding to more states, with a focus on the four RI sector pillars: Health, WASH, Nutrition, and Protection
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Duties and responsibilities:
Key Responsibilities: 1. Logistics & Financial Management: - Ensure the implementation and maintenance of standard RI systems and best
- practices in logistics, administration, budgets, and HR functions.
- Collaborate with the North Darfur Area Manager and the country office in Port
- Sudan to ensure efficient systems support necessary for program
- implementation.
- Develop accurate transport and administration budgets for donor proposals
- and annual budget processes.
- Manage allocated transport and administration expenditures and budgets.
- Coordinate with finance team and Program Managers to ensure timely
- submission of cash forecasts and cash requests for base implementation.
- Oversee fleet management, ensuring adherence to transport procedures,
- movement planning, and vehicle servicing.
- Ensure proper management of RI assets, warehouse, and store facilities,
- following standard operating procedures for donations-in-kind (DIK) in
- coordination with the North Darfur Area Manager and country office.
- Maintain and update the Fixed Asset Register and Inventory List in
- collaboration with the ICT and supply chain team.
- Oversee the maintenance and operation of RI premises in Almalha, ensuring
- that office, residence, and storage facilities are adequately supplied and
- supported.
- Ensure the Submission of timely logistics reports to the North Darfur Area
- Manager and relevant country office departments.
- Participate in interagency coordination meetings and report back to the North
- Darfur Area Manager and country leadership.
2. Procurement Management: - Collaborate with the North Darfur Area Manager to implement and maintain
- procurement policies and procedures as per RI’s procurement manual.
- Work with program teams to develop and maintain realistic work plans.
- In coordination with the Supply chain team and country supply manager
- support supplier pre-qualification processes and maintain supply framework
- agreements with identified suppliers.
- Support the Develop and maintenance of a database of suppliers and prices,
- aiming to reduce operational costs.
- Ensure all staff are trained in order-planning and are aware of procurement
- procedures.
3. Human Resources & Administration Management: - Provide management oversight to supply chain, finance, admin/HR and
- Program staff at the base.
- Build staff capacity in logistics, finance, and administration to ensure
- transparency and accountability.
- Adhere to and promote RI’s code of conduct and PSEA policies.
- Ensure that performance reviews of base staff are conducted in a timely
- manner.
- Advise on and monitor the implementation of RI’s HR policies and procedures
- for both international and national staff.
- Support recruitment, training, and development of national systems staff.
- Maintain up-to-date records of staff in Almalha and provide regular staffing
- updates to the North Darfur Area Manager.
4. Communications and IT Systems Support: - Ensure IT and communication needs of the staff are met and that operating
- protocols are adhered to.
- Ensure the operational readiness of communication equipment and provide
- necessary training to staff.
- Assist in the development of communication guidelines and maintenance of
- communications equipment.
- Manage the safety, issuance, and recovery of RI assets and inventory.
5. Safeguarding: - Uphold and promote RI’s Safeguarding policies, including the Protection from
- Sexual Exploitation and Abuse (PSEA) standards, ensuring all staff, contractors,
- and partners in Al-malha are trained, understand their responsibilities, and
- strictly adhere to these guidelines.
- Ensure that program participants, including women, children, and vulnerable
- groups, are protected from harm by integrating safeguarding measures into all
- aspects of operations and ensuring staff follow RI’s Code of Conduct.
- Establish clear reporting channels for safeguarding concerns and ensure that
- all allegations or suspicions are documented and reported promptly in line
- with RI procedures. Collaborate closely with HR, the North Darfur Area
- Manager, and designated safeguarding focal points to ensure investigations
- and follow-ups are conducted sensitively, confidentially, and effectively.
- 6. Security Management:
- Assist in the implementation of security management tasks as delegated by
- the North Darfur Area Manager.
- Ensure that Standard Operating Procedures (SOPs) are up-to-date and adhered
- to.
- Brief all staff and visitors on security protocols and ensure their understanding
- of responsibilities.
- Participate in security coordination meetings and report security incidents.
7. MEAL: - Work closely with Program Managers and MEAL staff to ensure robust
- monitoring systems are in place at the base level, verifying that data collection
- tools, processes, and guidelines are clearly understood and consistently
- applied.
- Oversee the timely and accurate submission of program data, collaborating
- with program teams to review and validate reported outcomes and addressing
- any data quality issues promptly.
- Encourage a learning culture by ensuring MEAL findings and community
- feedback are used to inform decision-making, improve program effectiveness,
- and enhance the quality of service delivery.
- In conjunction with the accountability focal points, regularly review feedback
- and complaints from the CRM (Complaints and Response Mechanism) and
- ensure that action is taken to address community concerns. Share key lessons
- learned with the North Darfur Area Manager and relevant colleagues to refine
- strategies and interventions.
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Minimum Qualification, Skills and Experience Required:
Essential: - Degree in Logistics, Business Administration, Management, or a related field.
- Training in logistics systems, supply chain management, or business
- administration.
- Minimum 5 years in logistics and administration experience with an
- International NGO, including at least 3 years at Base Manager level.
- Experience in emergency response programming and setting up logistics
- operations in challenging environments.
- Experience in coordinating humanitarian program activities and ensuring
- integration with support function.
- Good contextual understanding and experience in engaging local authorities
Desirable: - Training in HR management.
- Experience working in insecure environments with knowledge of security
- management systems.
- Skills in capacity building, staff training, and developing administrative and
- logistical systems.
- Familiarity with IT, communications systems, and procurement processes.
Competencies: - Proven experience in managing logistics and administration in complex
- environments.
- Strong leadership and team management skills.
- Ability to work under pressure and handle multiple tasks.
- Strong communication skills, both written and oral, in English
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