About Acted “We go the last mile. Founded in Afghanistan, against the backdrop of a forgotten crisis, Acted’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. Millions of vulnerable people around the world need humanitarian assistance today, and hundreds of millions will need it tomorrow, in the face of the growing threat of climate change. We believe that our assistance must be conceptualized and delivered within the framework of people’s natural environments, and the territories on which they depend. Therefore, Acted pursues a triple mandate as a humanitarian, environmental and development aid actor, contributing to the relief, stabilization, and recovery of crisis-affected people in fragile areas. This vision is guided by the motto “Think Local – Act Global” - reflecting the need to rely on a deep understanding of local territories and contexts to develop and implement actions based on local knowledge, structures, and capacities. This local thinking contributes to a global response - running through all Acted programming and operations - as we work together towards the building of a 3ZERO world: a world with Zero Exclusion, Zero Carbon, and Zero Poverty”.

Greening strategy: Acted’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each Acted employee will adhere to these principles through key green programming responsibilities: • Contribute towards the adherence and development of the greening strategy plan. • Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles • Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes

ACTED PSEAH Policy: The Deputy Finance Manager has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The Deputy Finance Manager has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organizational policies or codes of conduct according to ACTED’s procedures. The Deputy Finance Manager carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.

JOB PURPOSE Under the supervision of the CFM, the Deputy Finance Manager is responsible for the implementation and the respect of the procedures of the finance manual at the level of the national coordination and the bases of the ACTED Sudan mission. His/her role mainly involves management and monitoring of the cash flow, accountancy and payments processing, management of the bank network, overview of the implementing partners reports. He/she ensures the smooth running of the department while coordinating with all the mission’s other teams to guarantee that Acted is able to provide quality humanitarian aid to its participants. Daily tasks can be summarized (but are not limited to) within the sections listed below.

CHAIN OF COMMAND Under the authority of:

 - CFM Line Management: - Finance Officers - Finance Assistants

WORKIN3. Accounting Management : 3.1. Ensure the adherence of the monthly accounting closure deadline by all books holders, entries are booked accurately in the accounting software, respecting the standards in terms of dates, description, accounting codes, allocation of expenses, etc… 3.2. Review the monthly ledgers to report on the Running costs and HR 3.3. Ensure monthly bank reconciliations or cash counts are maintained and matching, advances are reconciled, accounts payable and receivables & returnable deposits are tracked 4. Procurement, Debts and Payments Control : 4.1. Ensure procurement contracts and purchase orders are aligning with ACTED procedures, respecting donors’ guidelines, and within the budget by using the updated BFUs from the BU prior any approval 4.2. Ensure any committed purchases are tracked through the CFU, and a consolidated version is provided monthly to the budgets management teams. Ensure matching with the logistic records and accuracy across the accounting software to avoid duplication 4.3. Ensure any debts are tracked through the DFU, and a consolidated version is provided monthly to the budgets management teams. Administration & HRG RELATIONS Internal: 

- All Departments External: - Banks - External audit and Tax Consultant

Technical support:

 - BU Manager - Field bases Finance - Local tax administration if required

Main objectives i.

 Treasury/Bank Management ii. Internal Capacity Building & Technical Support iii. Accounting Management and Closure iv. Procurement and Payments Control v. External capacity Building - Implementing Partners’ Management.

Duties & Responsibilities

 1. Treasury Management: 1.1. Manage the bank network of the mission, maintain proper relation and communication regarding the accounts and operation, ensure adherence to the bank selection process, and keep a clear mapping of all actors 1.2. Follow up and address all banks’ inquiries 1.3. Keep sufficient balances (requested from HQ) to disburse payments 1.4. Keep updated records regarding the signatories and authorization matrix.

Internal Capacity Building & Technical Support

 2.1. Assess the training needs of the finance teams in different bases and provide tailored support to improve the technical skills and knowledge required to meet ACTED's financial standards.

 2.2. Provide regular in-person training sessions to finance staff across different bases on ACTED financial procedures, tools, and policies to enhance understanding and ensure adherence to internal controls and financial standards.

 2.3. Encourage the sharing of best practices across bases to improve financial management, accountability, and transparency in line with ACTED’s procedures and donor expectations

. 2.4. Collaborate with the Finance Manager to develop or update financial procedures and training materials based on field needs and evolving compliance requirements. 2.5.

 Encourage a continuous learning culture, supporting finance staff in their professional development through guidance, feedback, and opportunities for growth within the organization.

3. Accounting Management:

 3.1. Ensure the adherence of the monthly accounting closure deadline by all book's holders, entries are booked accurately in the accounting software, respecting the standards in terms of dates, description, accounting codes, allocation of expenses, etc… 3.2. Review the monthly ledgers to report on the Running costs and HR 3.3. Ensure monthly bank reconciliations or cash counts are maintained and matching, advances are reconciled, accounts payable and receivables & returnable deposits are tracked 4. Procurement, Debts and Payments Control: 4.1. Ensure procurement contracts and purchase orders are aligning with ACTED procedures, respecting donors’ guidelines, and within the budget by using the updated BFUs from the BU prior any approval 4.2. Ensure any committed purchases are tracked through the CFU, and a consolidated version is provided monthly to the budgets management teams. Ensure matching with the logistic records and accuracy across the accounting software to avoid duplication 4.3. Ensure any debts are tracked through the DFU, and a consolidated version is provided monthly to the budgets management teams. 

5. External Capacity Building

 - Implementing Partners’ Management 5.1. Ensure that implementing partners adhere to ACTED’s financial procedures, donor guidelines, and local regulations by conducting regular reviews and audits of partner financial reports and documentation. 5.2. Provide training and ongoing technical support to implementing partners on ACTED’s financial reporting requirements, internal controls, and compliance standards to ensure accurate and timely reporting. 5.3. Assist implementing partners in preparing accurate and compliant financial reports, ensuring they meet both ACTED and donor expectations, and are submitted on time. 5.4. Build and maintain strong, transparent, and collaborative relationships with implementing partners, providing technical assistance as needed and ensuring open communication channels. 5.5. Follow up on all IPs instalments 6. Audit: 6.1. Receive the request for samples from compliance, keeps updated focal points per Balzac in different areas/countries 6.2. Ensure adherence to deadline 6.3. Validate the trial balance for external audit and validate the drafted financial statements 6.4. Address the auditors recommendation when requested by CFM.

KEY PERFORMANCE INDICATORS

  The unit’s overall performance in accomplishing the tasks in timely manner 

 Overall management style and work environment

  Satisfaction of other departments on performance (number of complaints, feedback from other departments)

  % of CFU/DFU submitted on time and accurate

  % of books/cash counts/bank reconciliations submitted on time and accurate

  % of ineligible expenses following project audit

  % of red cell game submitted on time and accurate

  Number of training sessions provided to the team

  Number of implementing partners reports validated

  Number of training sessions provided to implementing partners

  Average number of delayed days for suppliers/administrations/staff payments/reimbursement compared to contractual deadlines QUALIFICATIONS

  Bachelor’s degree in accounting with minimum 5 years of experience, or master degree with minimum 3 years of experience, preferably in an NGO 

 Proven experience in team management

  Fluent English and Arabic (written and spoken)

  Excellent writing and communication skills

  Ability to work under pressure in a high-pace environment

  Good organizational and prioritization skills

  Proficiency in Microsoft Office, Microsoft Excel and preferably SAGA accounting software

  Strong interpersonal skills

Strong analytical skills.

Please apply before 1 January 2025 in Sudan Job.