Under the direct supervision of the Medical Doctor, Drug Dispenser will have to ensure the general good functioning of the central PUI pharmacy and an adequate supply of quality medicines and medical equipment from the different bases of the project. S/he will have to ensure the general good functioning of the central PUI pharmacy and an adequate supply of quality medicines and medical equipment from the different bases of the project.

S/he must ensure the proper management of medicines (supply, storage, distribution, monitoring of stocks and consumption) for the entire mission, both at the level of the central pharmacy and at the level of the operational bases and health structures supported. The drug supply chain must be safe, reliable and documented at all levels. 

The drug dispenser is responsible for:

• Data collection, consolidation and analysis 
• Supply Management.
• Inventory Management

Reporting on daily consumption

RESPONSIBILITIES AND TASKS:

1. Data collection, consolidation and analysis 

• He/she supervises the monthly data collection (inputs/outputs, inventory, consumption) from the bases and health centres and their entry into the Saga stock software/ Excel files.
• He/she analyzes this data to optimize the management of drugs and medical equipment (needs estimation, control, supply, cold chain, expiration dates, surplus/out-of-stock, etc.).
• He/she ensures the regular and appropriate use of management documents (stock sheets, delivery slips, computer tools etc.) by the managers of the drug depots at the level of the health centres supported.
• He/she works in close collaboration with the medical service to verify, about epidemiological data, the status of stocks and consumption and to evaluate the relevance of prescriptions.
• He/she must provide in real-time any reliable data on stock, consumption, use of drugs and health products for the project. 
• He/she makes a backup, at least monthly, of all computer data (backup).

2. Supply Management 

• He/she elaborates the orders in collaboration with the pharmacist (Head Office) and ensures the follow-up of the orders sent to the head office (orders for the project and punctual additional orders) in collaboration with the logistics coordinator.
• He/she supervises the delivery and reception of medical materials and consumables as well as the quality control of the medicines received.
• He/she informs the logistics and medical departments in case of non-compliance.
• He/she checks the conformity of the physical orders received against the expected theoretical quantities and informs the medical coordinator (or his/her direct supervisor) in case of inconsistencies.
• He/she supervises the preparation, distribution planning and routing of the needs of the supported health structures.
• He/she participates in the preparation of donations/loans/exchanges with the pharmacist.
• He/she informs in advance and collaborates with the logistics department for the organization of the transport of medicines.

3. Stock management

• He/she controls the management of the central stock of medicines and medical consumables; in particular: stock movements both at the level of the Saga stock/excel computer database and physical movements, anticipation and management of expired products.
• He/she carries out a monthly physical inventory and performs random checks. In the event of a discrepancy between the inventory and the theoretical stock, he/she investigates and informs his/her supervisor.
• He/she is the guarantor of appropriate (especially regarding temperature, humidity, light and sanitary conditions), orderly (storage, classification, labeling) and secure (keys, access) storage according to PUI procedures.
• He/she ensures that the storage conditions are following national legislation, in particular for narcotic drugs and narcotics.
• He/she controls the stock management of the health facilities' warehouses. 
• He/she makes sure that the procedures and tools used in the health facilities supported are well understood and applied. 
• He/she ensures that expired and/or damaged items are quarantined and that these items are effectively destroyed.
• He/she ensures pharmacovigilance and in particular informs immediately of any problem related to the quality of a drug, following the PUI procedures for pharmaceutical management.

4. Staff supervision and technical support

• He/she provides training and technical support to the stock manager of managers of the drug depots of the health facilities supported: stock management, rational use of drugs, substitution, critical analysis of consumption in the health facilities.
• He/she provides technical support to the managers of the drug depots in the health facilities supported by PUI: implementation of tools, coaching, occasional training.
• He/she reinforces the capacities of the teams of the health structures on the rational prescription of medicines to ensure efficient use of medicines and medical consumables following consultation with the pharmacist (head office) and the health project manager.
• He/she monitors the consumption of medicines and consumables and informs the pharmacist (headquarters) and the health project manager. 
• He/she organizes field visits to ensure proper management of medicines at the level of the health structures supported.

5. Reporting / meeting

• He/she writes a monthly activity report to be sent to the pharmacist (head office). 
• He/she participates in medical meetings at the bases during field trips.
• He/she ensures the filing of documents and archives of the project.
• He/she represents PUI in Health Cluster meetings, etc., as needed.
• He/she edits and shares the monthly back up (Saga stock) with the head pharmacist.
• He/she updates and shares the annual PUI pharmacy activity plan.
• He/she participates in the monitoring missions of the donor.
• He/she contributes to the elaboration of donor reports specifically for drug-related information on the mission.
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The tasks and responsibilities defined in this job description are not exhaustive and may evolve depending on the needs of the project.

Mandatory requirements:

• Bachelor's Degree in Pharmacist or paramedical degree

PROFESSIONNAL EXPERIENCES

• Similar experience
• Experience humanitarian experience

KNOWLEDGE AND SKILLS

• Compliance with safety rules
• Good mastery of Word and Excel office automation software
• Logistics saga stock

LANGUAGES

• English
• Arabic

PERSONNAL SKILLS

• Good communication skills, diplomacy and solution-oriented attitude 
• Curiosity and interest in the organization's activities
• Good ability to manage deadlines in emergency response contexts (stress resistance)
• Honesty, integrity
• Adaptability, flexibility
• Autonomy, sense of initiative and anticipation
• Punctuality

Interested Applicants should apply using the LINK: